Home > Reports > Screen Shots/Explanations > Access Interface Report Format
By running the Access Interface report REQUESTREPORTEOD.EXE AccessInterface information is extracted in a comma-delimited text file and generates five csv files.
Department SalesThe DepartSales.CSV file contains the sales and VAT for each department. The report shows the department sales is summarised by Location and Department, Date and VAT code.
|
Field Name |
Comment |
Data Source |
|
AnalysisCode |
The sales code used by the accounts interface for the location/department. (Sales A/c on the Categories tab in Location Accounts). |
ACCOUNTDEPT.STRSALESACCOUNT |
|
Location |
The POS BE location code. |
DAILYSALES.STRTRADECODE |
|
Department |
The REBE department code. |
ITEM.STRDEPTCODE |
|
Date |
The date the adjustments took place. Date in default format (d/m/y). |
DAILYSALES.DTMTRADEDATE |
|
VATCode |
The VAT Code used. |
DAILYSALES.STRTAXCODE |
|
Sales |
The ex-tax sales for the location/department. |
DAILYSALES.CURSALES |
|
VAT |
The tax on the sales for the location/department. |
DAILYSALES.CURTAXAMT2 |
|
TotalSales |
sales+vat |
|
Example of DeptSales.CSV
AnalysisCode,Location,Department,Date,VATCode,Sales,VAT,TotalSales
1234,1,1,1/10/2010,1,1000,175.5,1175.5
1234,1,2,1/10/2010,0,1000,175.5,1175.5
1234,1,3,1/10/2010,1,1000,175.5,1175.5
Stock
The Stock.CSV file contains the stock movements made within the system, reported at a Dept level. Stock figures are summarised figures and grouped by location instead of department. All values are positive amounts as Access will automatically debit or credit stock control depending on the type of transaction.
|
Field Name |
Comment |
Data Source |
|
AnalysisCode |
The sales code used by the accounts interface for the location/department. (Sales A/c on the Categories tab in Location Accounts). |
ACCOUNTDEPT.STRSALESACCOUNT |
|
Location |
The POS BE location code. |
DAILYSALES.STRTRADECODE |
|
Date |
The date the adjustments took place. Date in default format (d/m/y). |
DAILYSALES.DTMTRADEDATE |
| Type | The type of transaction. You should be able to just use the STOCKAUDIT.STRSOURCE field, for example GR for Goods Receipt, TFRO for Transfer Sends, and so on. | STOCKAUDIT.STRSOURCE |
| CostValue | Value of the stock adjustment. | STOCKAUDIT.CURLANDEDCOST * STOCKAUDIT.DBLCOSTQTYADJUST |
Example of Stock.CSV
AnalysisCode,Location,Date,Type,CostValue
1233,1,01/08/2010,POS,1234.44
1234,1,01/08/2010,PO,2234.44
1235,1,01/08/2010,GR,2134.55
1236,1,01/08/2010,returns to supplier,123.33
1237,1,01/08/2010,TFRO,400.55
1238,1,2,01/08/2010,TFRI,678.44
1239,1,1,01/08/2010,STKA,1234.33
Goods Receipt
The GoodsReceipts.CSV file shows the good receipt data.
|
Field Name |
Comment |
Data Source |
|
Location |
The POS BE location code. |
GRHEADER.STRTRADECODE |
|
GRNumber |
The goods receipt number. |
GRHEADER.LINTGRNUMBER |
|
PONumber |
The purchase order number. A GR can be linked to multiple PO. The PO number should come the detail line, not the header. |
GRDETAIL.LINTPONUMBER |
|
SupplierDeliveryRef |
Supplier delivery reference. |
GRHEADER.STRSUPPREFERENCE |
|
SupplierCode |
POS BE supplier code. |
GRHEADER.STRSUPPLIERCODE |
|
OrderDate |
The date the PO was ordered. |
|
|
RequiredByDate |
The date the PO was required by. |
|
|
IPN |
The number of the item. |
GRDETAIL.LINTITEMNUMBER |
|
OrderCode |
The order code of the item. |
GRDETAIL.STRORDERCODE |
|
Description |
Description of the item. Commas should be stripped from the description if they exist. |
GRDETAIL.STRDESCRIPTION |
|
Quantity |
Number of units received. |
GRDETAIL.DBLQTYRECEIVED |
|
UnitCost |
Unit cost of the item. |
GRDETAIL.CURLANDEDCOST divided by GRDETAIL.INTCARTONSIZE |
|
DeliveryDate |
The date the GR was received. |
GRHEADER.DTMRECEIVEDDATE |
|
VATCode |
The VAT code used from the purchase order. |
link back from GRDETAIL.LINTPONUMBER back to the PODETAIL |
Example of GoodsReceipts.CSV
Location,GRNumber,PONumber,Supplierdeliveryref,Suppliercode,Orderdate,Requiredbydate,IPN,Ordercode,Description,Quantity,Unitcost,Deliverydate,VATCode
1,14,12,18/05/1903,ABC,01/08/2010,12/08/2010,1234567,07/12/2812,gucci bag,5,25,12/08/2010,1
1,14,12,18/05/1903,ABC,01/08/2010,12/08/2010,1234568,07/12/2812,Hermes bag,10,30,12/08/2010,1
1,14,12,18/05/1903,ABC,01/08/2010,12/08/2010,1234569,07/12/2812,Mulberry bag,8,40,12/08/2010,0
Tenders
The Tenders.CSV file contains the tenders made on sales, reported at a tender level. Tenders are summarised figures, by date and tender type, not individual transactions.
|
Field Name |
Comment |
Data Source |
|
AnalysisCode |
The code used by the accounts interface for the location/tender. This can be obtained from the ACCOUNTTENDER.strGLAccount field (Tender A/c on the Tenders tab in Location Accounts). |
ACCOUNTTENDER.STRGLACCOUNT |
|
Location |
The POS BE location code. |
DAILYSALES.STRTRADECODE |
| Date | The date the payment took place. Date in default format (d/m/y). | DAILYSALES.DTMTRADEDATE |
| Description | The tender description | TENDER.STRTENDERDESCRIPTION |
| Value | The value of the tender. | DAILYSALES.CURTENDERAMT |
Example of Tenders.CSV
AnalysisCode,Location,Date,Description,Value
1233,1,01/08/2010,cash,123.44
1234,1,01/08/2010,cheque,234.44
1235,1,01/08/2010,creditcard,2134.55
VAT
|
Field Name |
Comment |
Data Source |
|
AnalysisCode |
The sales code used by the accounts interface for the location/department. |
ACCOUNTDEPT.STRSALESACCOUNT |
|
Location |
The POS BE location code. |
DAILYSALES.STRTRADECODE |
|
VATCode |
The VAT Code used. |
DAILYSALES.STRTAXCODE |
|
Date |
The date the adjustments took place. Date in default format (d/m/y). |
DAILYSALES.DTMTRADEDATE |
|
Sales |
The ex-tax sales for the location/department. |
DAILYSALES.CURSALES |
|
VAT |
The tax on the sales for the location/department. |
DAILYSALES.CURTAXAMT2 |
|
TotalSales |
sales+vat |
|
Example of VAT.CSV
AnalysisCode,Location,VATCode,Date,Sales,VAT,TotalSales
1233,1,1,01/08/2010,1000,175.5,1175.5
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