Home > Inventory > Stock Orders > Screen Shots/Explanations > Available Items

Available Items

The inventory transactions generally require you to add items one at a time. This window provides a quicker mechanism for adding items. You can enter this window by pressing the Items button in the appropriate transaction screen, for example purchase orders, goods receipt, required stock, transfers.

Figure: Example Available Items Screen

This window shows a list of the items you want to add to the transaction. When the window is first displayed it will be empty, so the system will display a selection window.

Figure: Example Available Items Selection Screen

You enter enough criteria to identify the items you want to use, for example a supplier code or a department/category code. When you press the Add Items button, the window will close and the selected items will be added to the grid on the Available Items window. You can press the New button to re-display the selection window. You can enter more criteria and add more items. Repeat this to get all the items you want.

When being used for purchase orders, the exact items that will be added will depend on the Cheapest Supplier For Available Items on the Inventory tab of System Settings. The system can either a) select items only if this supplier has the cheapest cost or b) select the item regardless of the cost.

If you select an Inventory Template as a selection criteria, the system will add the items from that template. Any other criteria that may have been entered will be ignored and only the template will be used.

You now have a list of all possible items. At this stage, the items are still not added to the actual inventory transaction. You can now move through them to work out which ones you actually want to use. Enter the number of Units or Cartons next to each required item. As you enter a quantity, the Order check box will be checked on. This indicates that the item will be added to the transaction. If you change your mind and don't want the item, either check off the Order check box or set the Units to zero.

You can change the sort order of the items by clicking on the appropriate column, for example IPN, Description, Order Code, Dept, Category, Group or Subgroup.

You can get a report of the items by pressing the Print button.

When you have finished entering all the details, press the Accept button. The items that have the Order option checked on, will now be added to the main transaction.

Converted from CHM to HTML with chm2web Pro 2.85 (unicode)