Buyer

This function is used to define the buyer codes and any ordering limits that apply to that buyer:

Figure: Example Buyer Codes Screen

Code

A unique code to identify the buyer.

Description

A description about the buyer.

Own Items Only

If this is checked on, a user will only be able to purchase items that are for their own buyer code. They will not have access to items controlled by other buyers.

Buyer Limits

Buyer limits are used to control the value of purchase orders that can be raised by the buyer.

Supplier

The supplier to which the limits apply. The supplier can be left blank, if required. The system will check for limits for the specific supplier. If no limit exists then it will look for a limit with an empty supplier.

Location

The location to which the limits apply. This can be a group, in which case the daily limit will be checked across all purchase orders raised in the group.

Minimum PO Limit

The minimum value of a single purchase order. If a purchase order is less than this value it cannot be accepted.

Maximum PO Limit

The maximum value of a single purchase order. If a purchase order is more than this value it cannot be accepted. The purchase order would need to be accepted by someone with a buyer code with higher limits.

Maximum Daily PO Limit

The maximum value of all purchase orders for the day. If the value of existing purchase orders created for the date plus the value of the new purchase order is greater than this limit, the new purchase would not be able to be accepted.

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