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Time Review

The time review task is used to review the times recorded by employees clocking in and out at POS. You can check that details are correct and modify them as required. You can also make completely new time entries. If the Prevent Deletion of Completed Clock In Records in System Settings System tab is checked, you will not be able to delete completed Clock In records.

Figure: Example Time Review Screen

 

Location

The location where the job was performed.

Date Range

By default, this will be set to yesterday but you can change this as required. If you change the dates, press the Refresh button to update the other details shown on the screen.

Show Inactive Users

When checked and the Refresh button is selected, all users are shown; when unchecked and the Refresh button is selected, only Active Users are shown. By default the check box is unchecked.

At the left of the screen is a list of all the users defined in the system. As you move through these users, the right side of the screen will show their time details.

Status

This user has valid times recorded against them.

 

The user has no times recorded.

The user has time entries but they are missing details, for example the user clocked in but didn't clock out.

The users with symbols need to be checked. If they aren't, you won't know the hours worked and can't pay them properly. Also, their details will not be included in labour statistics. Simply click on users with these symbols. Their time details will be shown in the grid on the right side of the screen with the missing details highlighted. Once you enter the missing information, the symbol will change to .

Name

The operator that the time entry is for

Code

Code of operator.

Each line of the time details must include Location, Start Date, Start Time and End Time. If you have defined Job Types codes, Job Type must also be entered.

Status

This user has valid times recorded against them.

 

The user has no times recorded.

The user has time entries but they are missing details, for example the user clocked in but didn't clock out.

Location

The location where the job was performed.

Job Type

The job which was performed.

Clock In Date

The date the job was performed.

Start Time

The time the job was started. This is entered in 24 hour time, for example 6:00PM = 18:00.

Start Comment

A comment about the start time, for example why someone was late. This is not required.

Clock Out Date

The date the job was finished.

End Time

The time the job was finished. This is entered in 24 hour time, for example 6:00PM = 18:00.

End Comment

A comment about the finish time, for example why someone left early. This is not required.

Hrs

The number of hours actually worked. This is the difference between the clock in and out times .If the Calculate Hours Worked By Minutes in System Settings System tab is checked, the hours calculation will not take into account the seconds, to provide a more consistent hours calculation.

Base Rate Value

Total value of all time details for all users currently shown on the screen. You can use this to determine whether you have budget problems or not. The Total Base Rate Value is calculated as the number of hours multiplied by the appropriate base rate for the job types.

Inc On Cost Value

Total value of all time details for all users currently shown on the screen. You can use this to determine whether you have budget problems or not. The Total Value Inc On Costs is the Total Base Rate Value plus all appropriate on costs (payroll tax, leave loading, superannuation, and so on).

Posted To Stats

Indicates if this record has been posted to statistics or not.

When

The date/time this entry was made.

Who

The user who created the record.

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