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Goods Receipt - Items

The sequence the items are displayed can be controlled by using the Screen/Report Sequence on the Ordering tab of Suppliers.

Figure: Example Goods Receipt Items Screen

IPN

Our IPN for the product. If you don't know this number then you can move to the next field and enter the supplier's order code. If there is a variance between what we ordered and what we received, this column will be shown in red. If you are doing a return transaction, the system will check to see if the item has a 'Cannot Return To Supplier After This Date' special date in Items. If there is a date defined for the location and the Received Date is after this date, the item will not be allowed to be added to the transaction.

Order Code

The supplier's order number for the item. If you have already entered an IPN, you don't need to enter the order code.

Description

Our description for the item. This is automatically set by the system.

Qty Recv

The units actually received. If the item came from a purchase order then this number will be automatically set to the number of units ordered.

Cartons Recv

The cartons actually received. If this is entered, the system will calculate the Units Recv. If the item came from a purchase order then this number will be automatically set to the number of cartons ordered.

Bonus Recv

The number of bonus units received. If the item came from a purchase order then this number will be automatically set to the full number of cartons ordered.

Status

The status of the received goods showing whether the item was fully received, not stocked, still to come, and so on. By default the status will be Received which means that the ordered quantity has been fully received. If the status is set to one of Out Of Stock, Not Stocked or Cancelled, the system will set the on order quantity for this item back to zero since there will be no more stock received. If set to More To Come, the system will mark the purchase order so that the outstanding quantity will be available for future goods receipts.

The status can also be controlled by back order options. See How Do I Control Back Orders?

Unit Var

The difference between the number of units received and the number of units ordered.

Carton Var

The difference between the number of cartons received and the number of cartons ordered.

Units Ordered

The number of units ordered. This is set by the system and is only available if the item came from a purchase order.

Cartons Ordered

The number of cartons ordered. This is set by the system and is only available if the item came from a purchase order.

Bonus Expected

The number of bonus units expected. This is set by the system and is only available if the item came from a purchase order.

PO#

The number of our purchase order, if any, that this item came from. If a receipt is for several of our purchase orders then the same item could appear multiple times with different PO numbers. This is automatically set by the system.

Carton Size

The carton size of the item. This is automatically set by the system.

Landed Cost

If the item came from a purchase order then this will be set to the landed cost based on original cost shown on the purchase order. If the item was simply keyed in, this will be the current expected landed cost.

Expected Rebates

This is the expected rebates we hope to claim for this item. See Deals, Rebates and Claims for further information.

Who

The user who entered the item on the receipt.

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