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How Do I Add A New Label?

This section describes how to add a new label to the system.

1

Select the Items task from the Main Menu.

2

Start the Label Designer task from the Items Setup menu.

3

Click the New button.

4

Enter a unique code to identify the label and click the OK button.

5

If the code is already being used, the system displays its details to you. If it doesn't exist a new label is created.

6

In the Description field, enter a description about what this label is used for.

7

Work out whether the labels will be printing in Portrait or Landscape mode. To do this consider the way the stationery feeds into the printer. Once you have worked out the mode, set the Paper Orientation appropriately.

labeldesigner_portrait.gif (2736 bytes)

8

For the next step you need to do some measuring. Take the stationery on which you will be printing your labels, and a ruler. Look at the stationery the way the labels will finally be printed. That means that if you are printing in Landscape mode, turn the paper around. If you are printing on A4 stationery, there will be an area around the labels that you cannot print on. Measure the distance from the top edge of the page to the top of the first label and enter this (in centimetres) into Top Margin. Measure the distance from the left edge of the page to the edge of the first label and enter this (in centimetres) into Left Margin.

Measure the width of one label and enter this (in centimetres) in Label Width. Measure the height of one label and enter this (in centimetres) in Label Height.

Count the number of labels across the page and enter this in Labels Across. Count the number of labels down the page and enter this in Labels Down.

9

Click the Layout tab.

10

The remaining steps vary depending on exactly what you want one your label. Examples for each type of object are described below.

11

To place a word on your label, for example 'Save!', click the  button.
Move your cursor to the grid on the right side of the form and click in the grey area where you want the word to appear. Type the word you want to appear in the Label field. Amend text properties: font size, colour as required.

12

To place item or customer specific data such as Description, click the button.
Move your cursor to the grid on the right side of the form and click in the grey area where you want the data to appear. Select what data you want to be printed in the Data combo box.

13

If you want to place a picture on your label, click the button.
Move your cursor to the grid on the right side of the form and click in the grey area where you want the picture to appear. Enter the name of the file containing the picture in Filename.
The picture can be a BMP or JPG file. (In System Settings Directories tab the Media Content field should be set to c:\drsapps\bmps and load images in that location.)

14

Repeat Steps 11 to 13 for all the details you want on your label.

15

If you need to delete an object from the label, click on it to highlight it and press the Delete key.

16

Click the Save button.

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