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How Do I Add Cross-Reference Codes For Departments?

Cross-reference codes are used to translate our department/category/group codes to those used in a third party system such as a venue system or a host update. The department/category/group combination must already exist. See How Do I Add A New Department/Category/Group?

Pre-requisites:

Categories.

1

Select the Items task from the Main Menu.

2

Start the Dept/Cat/Groups option from the Items menu.

3

You now need to expand the tree on the left side of the form until you can see the code you want to add the cross-reference to. First of all, click the + next to SYSTEM to see the departments. Click on the + next to the department required. Click on the + next to the category required. Click on the + next to the group required.

Note: You will need to drill down to the Group or Sub Group level to be able to enter this information. Cross references cannot be added at the Dept or Category level.

4

Click the Other Codes tab on the right side of the form so you can see the cross-reference codes.

5

Click the New button btnSmallNew.gif (1125 bytes) above the Cross References grid.

6

Enter the system that these cross-reference codes apply to. If you are translating to a third-party venue system then select the system from the combo box. If you are translating from codes in a supplier's electronic host update, enter the supplier's code.

7

Press the Tab key and enter the translated department code. Repeat this for the category and group codes. You only enter the codes required. For example, this only uses the category and group codes so that is all you need to enter.

8

Move to the Dept Desc and enter the description to be used for the translated department code. Repeat this for the category and group descriptions.

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