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How Do I Do A Store Stocktake?

When you perform a 'Store' stocktake, you generate a list of items for the selected location. The items to count can be specified by Department, Category, Group and Sub-Group or Supplier, and so on. As you count the stock, it is entered against the item.

Pre-requisites:

Locations, Items, Suppliers.

1

Select the Inventory task from the Backoffice Menu.

2

Start the Stocktake task.

3

Click the New button.
 

A Stocktake Type window opens.

4

Select the type of stocktake required and click the OK button. The system adds a new stocktake and automatically assigns a stocktake number.

5

In the Location field, enter the code of the location to count. If you don't know the location's code, press the Location button to search for it.

6

Click the Generate Items For Stocktake button.

7

Enter the details that indicate the items you want to count. You can leave some or all of the fields empty. If you leave them all empty, the system lists all items within the location.

8

Click the Add To Transaction button. The system adds the items to the stocktake. This might take a little while depending on the number of items in the location and which items you asked for.

Note: Items can be removed from the stocktake list if the security option 'Delete Item from Store Stocktake' is set for the appropriate security group.

9

You can repeat Steps 6-8 until all items have been included.

10

Click the Save button.

11

If you want to use a worksheet, click the Print button.
 

12

Click the Worksheet option and click the Print button.
Button_Print2.gif (1479 bytes)

13

Record your stock counts on the worksheet. (Alternatively, you can count stock by using a PDE, see How Do I Use A PDE For Stocktake?).

14

Once you have finished counting your stock, go back to the computer and enter the counts against the items by clicking the Items tab.

The items on the screen are listed in the same order as the items on the worksheet. Click the Count column against the item and enter the count and press Enter. A checkmark in the Counted column confirms entry.

15

At this point you should have all your counts entered against the items in your stocktake. You need to print a Stocktake Valuation Variances Only Report so you know which item counts need to be checked. Click the Print button.
Button_Print2.gif (1479 bytes)

16

Select the Variance Report option and click the Print button.
Button_Print2.gif (1479 bytes)

17

The variance report shows those items where the expected stock on hand calculated by the system is not the same as the quantity counted. You can check these items and then re-enter their counts in the stocktake again.

18

Once you are happy that your stocktake is as accurate as possible, print a Valuation Report. Click the Print button.
Button_Print2.gif (1479 bytes)

19

Click the Accept button to mark the stocktake as completed. You will not be able to change the details on this stocktake now.
button_accept.gif (1518 bytes)

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