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How Do I Prepare For ALM Host Updates?

Before you start processing ALM Host Updates, you need to prepare the system.

1

The ALM Host Update task needs to be able to find the host update files in a special directory. This directory is entered in the ALM Host setting on the Host Updates tab of System Settings. It is your responsibility to get the file into this directory.

2

The costs in the host file will be loaded to a specific location which you nominate. This location must be set up (see How Do I Add A New Location?).

3

The items in the host file will be loaded to a specific supplier which you nominate. This supplier must be set up (see How Do I Add A New Supplier?). You can also enter this as the ALM Supplier Code on the Host Updates tab of System Settings. The supplier in system settings and on the host update process must match otherwise it will error.

4

As the item details are loaded, it will attempt to translate various codes from the supplier to our existing codes. This is done by cross-referencing one code to another. ALM should be able to provide a list of their codes for you to enter. The specific codes are discussed in the following steps.

5

ALM will provide the manufacturer of the item. You should set up cross-references so that these manufacturers can be translated to your supplier codes. See How Do I Set Up Supplier Cross-References? If the system can't translate the manufacturer, it will be set to 'UNK'.

6

ALM will provide a tax code, representing the rate of tax, of the item. You should set up cross-references so that these tax codes can be translated to your tax codes. See How Do I Set Up Tax Cross-References? If the system can't translate the tax code, it will be left empty.

7

ALM will provide the department and category the item belongs to. You should set up cross-references so that these codes can be translated to your department, category and group codes. See How Do I Add Cross-Reference Codes For Departments? Note, ALM only provide a two-tier department, category hierarchy. The System you need use when setting up these cross-references will be the supplier code from Step 3.

8

You are now ready to successfully process the host update file.

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