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Items - Advanced

Figure: Example Items Screen

General

Alcohol%

The percentage of alcohol within this item. Used as part of duty free reporting requirements.

Serial Number Tracking

This option is only used if you use the FIFO method of stock valuation. You can use this to tell the system how to track serial numbers for this item.

Do Not Track

No tracking of items is done at all. Inventory adjustments are automatically done on the oldest item. When you receive stock you do not have to select specific items. When you sell items you do not have to select specific items.

Track Our Serial Numbers

Tracking of individual items is done based on a number generated by the system. As an item is received, you need to create a record for each individual unit of stock. Each of these records is assigned a unique number. When you sell the item you need to select the individual items to use.

Track Supplier Serial Numbers

This is basically the same as the Track Our Serial Numbers but instead of using our generated number, you use the supplier's serial number.

Track Batch/Use By Dates

This option is used for items that are shipped in batches or have expiry dates. Its of most use in a warehouse. As items are received you specify a single record for all items, where this record contains the batch# and/or use by date. When you transfer items from one location to another, you are able to select the batch to transfer. When you sell items at POS, you are not asked for the specific items. The system simply assumes the oldest items should be used.

See Serial Number Tracking for more information.

Warranty Months

The number of months that is given as a standard warranty for the item. See Warranties for more details.

TVLA Type

Indicates the type of device such as Digital Colour Set, Set Top Box. Required for TVLA licencing in the United Kingdom. If you sell an item that has a TVLA option on it, POS will force a customer to be added to the sale. These details will be exported for licence purposes.

0 = Monochrome TV
1 = Analogue Colour Set
2 = Digital Colour Set
3 = VCR
4 = PCTV
5 = TV Card
6 = Set Top Box
7 = DVD Recorders

FSA Category

To allow the configuration of an Flexible Spending Account Category for an item. Options are:

Medical
Vision
Dental
Prescription
Generic

Do Not Propose Sell Prices

If this option is checked on, the system will not propose new sell prices for this item. See Proposing Sells At EOD.

Allow Price Override

If this option is checked on, the store will be able to override the price using Location Items. If the option is checked off, the store will not be able to override the price.

Suggested Ordering

Method

Indicates how the item will be processed in the suggested order cycle. See Suggested Orders for more details on these options.

Transfer From Warehouse

If the item is available from a company warehouse then this option can be checked on. When the system starts to suggest orders for the item, it will raise a transfer request instead of a purchase order.

Price Per Unit

Price Per Unit Code

This is used for Price Per Unit details printed on tickets. It is the price unit for the item, for example 100GM. These codes are the Unit Of Measure codes.

Price Per Unit Qty

The quantity of the Price Per Unit Codes for this item. For example, for a 375GM item where the unit code is 100GM, the quantity would be 3.75 (3.75 x 100GM = 375GM).

Delivery Options

Item Will Be Delivered To Customer From 

This indicates from where the item will be delivered. The available options are Store, Warehouse, Supplier. See Delivery Source for details on how this setting is used.

This acts as a default selection. If the Ask Delivery Location For Item option below is checked on, the POS will ask for the user for the delivery location (using this option as a default). If the Ask Delivery Location For Item is checked off, the POS will set the delivery source automatically based on this option. If the user needs to, they can change the delivery location manually.

Ask Delivery Location For Item 

If this is checked on then when the item is scanned at POS, the POS will ask the user how the item is to be delivered (see Delivery Source). The user will be able to select from the following possible options:

This Store - In Stock

The item is taken from stock currently held at the store.

This Store - Transfer

The item will be delivered from this store but we need to raise a Transfer Request for the stock to be transferred from another store. If you select this option, the POS will change the transaction to a paid order. When the stock has delivered the item, the transaction is recalled and the goods released.

This Store - PO

The item will be delivered from this store but we need to raise a purchase order. Note, if the system determines the item should be transferred from the warehouse rather than purchased directly from the supplier, the system will raise a Transfer Request not a purchase order. From the user's point of view they just need to indicate that they want to order stock, regardless of where it needs to come from.

If you select this option, the POS will change the transaction to a paid order. When the stock has delivered the item, the transaction is recalled and the goods released.

Direct From Warehouse

The item will be delivered directly from the warehouse. If you select this option, the POS will change the transaction to a paid order. When the warehouse has delivered the item, they will recall the transaction and release the goods. The sales will be recorded against the original location but the stock will be decremented from the warehouse.

Direct From Supplier

The item will be delivered directly from the supplier. The system will raise a purchase order with the delivery address being the customer's delivery address. If you select this option, the POS will change the transaction to a paid order. When you receive notification from the supplier that the item has been delivered, the transaction is recalled and the goods released.

Direct From Other Location

The item will be delivered directly from another location. The user will have to select the location that will deliver the item. If you select this option, the POS will change the transaction to a paid order. When the location has delivered the item, they will recall the transaction and release the goods. The sales will be recorded against the original location but the stock will be decremented from the delivery location.

There is a similar option on Till. If the Till option is checked on, the POS will ask the question for every option scanned, regardless of whether this item option is checked on or not. If the Till option is checked off, the POS will only ask the question if this item option is checked on. This allows finer control over when the question is asked.

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