Items - Trading Terms

This tab records item specific trading terms. Trading terms can be entered for a broader range of items, for example all items in the beverages department, using the Suppliers function. For more details about trading terms see Deals, Rebates and Claims.

Figure: Example Items Screen

Income Type

The method by which the trading term is paid. Off Invoice (deal) indicates that we expect the amount to be taken off our invoice cost when we next purchase items. Claim (rebate) indicates that we raise an invoice to the supplier.


The date the trading term becomes effective. If this is left empty, the trading term becomes effective immediately.


The date the trading term expires. If this is left empty, the trading term is available forever.


The supplier who will pay this trading term.


The location that this record applies to. When searching for suitable records, the system will consider all records for the specific location. If none are found, the system will search for all records for the location’s parent. This continues until a suitable record is found or there are no more parent locations.

Term Description

Describes the type of term. When the terms are analysed using the Cost Analysis form, this description is shown which makes the cost details easier to read. This must be a valid code. See Rebate Types for details on how to set up these codes.

Term Amount

The value of the trading term which is given to us by the supplier. This is used in conjunction with Term Type to calculate the actual value of the trading term.

Term Type

Indicates how the Term Amt will be applied. It can be a dollar amount or a percentage. For example, a 5% Ex Tax trading term would set the Term Amt to 5 and the Term Type to '% Ex'.

Dollar trading terms can be either ex-tax or inc-tax, while percentage can only be ex-tax.

Off Invoice trading terms are all calculated on the Base Cost.

Claim trading terms are all calculated on the Invoice Cost excluding GST.


The currency code that the rebate will be paid in. This will default to the supplier's currency code.

Term Level

Indicates the level of the trading term. Note, it is only used for Off-Invoice trading terms, not Claim trading terms. This is used when calculating the total the total invoice cost. The system will add all trading terms together of the same level and then add this to the current total cost. This new total cost will be used for the basis of the next level of trading term calculations. See Deals, Rebates and Claims for more detailed information.

Rebate Type

Type Discount rebates are discounts to the value of the goods

Target rebates are also discount rebates, however they are not fully managed in the rebate claim process. The management of the target rebates is a manual process. There is an option in cost analysis to include them in the displayed cost structure.

Service rebates are payments in return for a service such as advertising or Star/Core Bonus and are not calculated in the cost of the goods.

Paid By Supplier

Indicates who will actually pay the rebate. By default this is checked on to indicate the supplier will be paying it. If you check it off, it implies the head office will actually collect the rebates and pass it on to the store. This is simply a flag which appears on the Rebate Claims report. It has no impact on accounts.

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