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Location Accounts - Basic Settings

These options allow you to control what type of data will be extracted.

Figure: Example Location Accounts Screen

Accounts Package

The Accounts Package setting is the accounts package being used. Currently, MYOB v10, Sun Accounts, ACCPAC, ACCPAC Summary, UMS-TT, Attache and SAP are the systems for which data is extracted. If you are using Sun Accounts you may want to set up TCodes for when the data is imported into your accounts system. These can be set up as Cross References in Other Codes in Category Maintenance. Regardless of whether data files are actually produced, a report will always be available which can be used for manual data entry.

Debtors

A debtor is a customer, or member, which has an account. This option is used to export debtor names and addresses to a third party system. Any debtors which have debtor transactions will be exported. If you are using a single debtors account in the accounts package, check this off. If you are using the accounts package to control your debtors, you need to make a decision as to which system controls the debtor details. If Merchant controls the creation of debtor accounts then you would have this checked on. If the accounts package controls the creation of the debtors, check this off.

Debtor Trans

Check this option on to export all sales and returns made on debtors' accounts. This will export transactions for the sales, cost of goods sold and stock accounts.

Will you be exporting the individual transactions to separate debtor accounts in the accounts package? If you are, check the 'Summarise' option off. Note, in this case you will need to enter the account code for each customer in the Accounts window in Customers. This is so the system can correctly export the debtor transactions to the accounts in the accounting package.

If you use the built-in debtors and you only have a single debtor's control account in the accounting package, check the 'Summarise' option on.

Creditors

A creditor is a supplier. This option is used to export creditor names and addresses to a third party system. Any creditors which have transactions will be exported. If you are using a single creditors account in the accounts package, check this off. If you are using the accounts package to control your creditors, you need to make a decision as to which system controls the creditors details. If Merchant controls the creation of creditor accounts then you would have this checked on.

If the accounts package controls the creation of the creditors, check this off.

Creditor Trans

Check this option on to export all accepted invoices. This will effect the stock accounts.

Will you be exporting the individual transactions to separate creditor accounts in the accounts package? If you are, check the 'Summarise' option off. Note, in this case you will need to enter the account code for each supplier in the Accounts window in Suppliers. This is so the system can correctly export the creditor transactions to the accounts in the accounting package.

If you use the built-in creditors and you only have a single creditor's control account in the accounting package, check the 'Summarise' option on.

Cash Sales

Check this option on to export all non-debtor sales, refunds and till adjustments.

Stock

Check this option on to export all non-invoice stock movements. Note that stock movements due to invoicing are handled when with the Creditor Trans option above.

Rebates

Check this option on to export supplier rebates.

Banking

If checked the Banking Variance, as seen in the Banking Summary screen is added to the Accounts Interface report and export.

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