Home > Item Management > Location Items > Screen Shots/Explanations > Location Item - Basic

Location Items - Basic

This tab allows you to see the basic information about an item. The top part is equivalent to the details seen on the Basic tab in Items. The only details in this section that can be changed are the IPNs. The bottom part of the screen is equivalent to the details seen on the Range tab in Items. The details cannot be changed directly but the buttons shown across the top of the grid allow some modifications to be made. Click on the tab you require help with.

Figure: Example Location Items Screen

Brand

The brand name associated with the product for example HEINZ

Description

A description about the item for example SOUP.

Variety

The colour, flavour or type of the product for example TOMATO.

Size

The size of the product for example 440G.

POS Description

The POS descriptions are the product descriptions which print on the cash register docket. Two different size POS descriptions can be entered. The twelve character description is used only by some older cash register systems. The twenty character is used by newer cash registers, including DynaPOS. When you enter a product description, and the POS descriptions have not been set, the product description is moved to the POS descriptions as defaults.

Dept/Cat/Group/

Subgroup

The Department, Category, Group and Subgroup codes are used to group related products together. The Department is the main group to which a product belongs, for example Grocery or Fruit/Vegetables, and can easily contain thousands of products. The Category is a little more specific, for example Baby Needs, but it is still fairly broad. The Group code is a bit more specific, for example Nappies, and generally consists of less than one hundred products. The final Subgroup code is the most specific, for example Toddlers, and generally consists of less than twenty products.

These groupings can be used when searching for a product. For example, if a product’s exact name is not known but it seems to be related to babies, the computer could be told to find all items in the category Baby Needs.

The groupings are also used in reports to put all related products together. See Category Maintenance for details on how to set up these codes.

Classification

A classification is used to group similar products together. The system can use classifications to control the range of items that a location is allowed to sell. So you might have a classification called 'BIG' and another called 'SMALL'. The items in the 'SMALL' classifications can only be sold by small stores, while items in the 'BIG' and 'SMALL classifications can be sold in big stores.

See Classifications for details on how to set up these codes.

Unit of Measure

The unit of measure indicates how a single product is measured when it is sold. Most products will simply be counted, for example one can of soup. In this case the Unit of Measure is ‘EACH’. Other products need to be weighed and these will be set to ‘KG’. Additional unit of measures can be defined by the System Administrator.

Some weight items will be weighed at the service counter or storeroom and will have a label printed which shows the specific sell price. When this product gets to the cash register it is simply scanned through. Delicatessen and meat products work like this. Other items, such as fruit and vegetables, need to be weighed at the cash register. In either case, the product’s unit of measure is still ‘KG’. The computer determines whether an item is weighed at the cash register by checking what department it comes from.

The unit of measure is also used when doing transfers. Example:

One item has a unit of measure of 750ML and another item has a unit of measure of NIP (30 mls). When the first item is transferred to the second item, the system uses the unit of measure to work out a ratio. If one bottle of the first item was transferred, the system would decrement the stock of the first item by one and increment the stock of the second item by 25 (25 * 30ml=750ml).

See Units Of Measure for details on how to set up these codes.

Season/Year

This is the season and year the item was released. It is mainly used in the fashion industry. The season must be a valid code. The year is simply a number indicating the year, for example 2009.

Release Date

The date that the item was released for sale, for example if selling music CD's when was the CD released?

Family Group

There are many products in a store which have the same brand name, commodity, size and sell price. The only difference between these products is the variety. For example, all one litre bottles of Cottee’s cordial are basically the same product, even though there are different flavours. Such a group of products is known as a family group.

Family groups are useful when entering sell prices and promotions. The details for one product in the family group can be entered, and the system automatically makes sure all the other products in the family group get the same details.

A family group code does not have to be entered, because not all products are in a family group.

See Families for details on how to set up these codes.

Grading

There are about 2000 products which make up most of a store’s sales. The stores have to make sure that their sell price for these products are as good as the competition, otherwise the customers may go elsewhere. These products can normally by separated into groups such as Top 600, 600-1200, and so on. This field allows a grading code to be assigned to identify such groups. Products which are not competition products don’t need to have a code.

There are special reports for competition products. The buying staff use these reports to make sure that the store remains competitive against other stores. The grading code is used to select the products which need to appear on these reports.

Label Type/Qty

There are two details to be completed.

  • The code of the normal label to be used for this item. Other types of labels may be used if the item is on promotion and are set in the Promotions at the time the promotion is set up. Labels are defined using the Label Designer.

  • The default number of labels required for a location. When the item is set up at a new location, it uses this number as the default value. If this number is changed it only effects future new locations, the number of tickets at existing locations does not change. To change the number of tickets at a location, open the Location Range form and change the number of tickets required at each location.

Keep Stock Count

If this is checked on, the system updates stock counts whenever stock related functions such as purchase orders, goods receipt, transfers, and so on are done. If it is checked off, no stock counts are maintained.

Active

Indicates that the item is active. It is for information purposes only.

Consignment

Check on if the item is being sold on consignment for a supplier.

Discountable

Check on if the item is allowed to be discounted at POS. If this is checked off, the item will not be allowed to have any discounts.

Comment

A general comment about this item. This comment is simply for internal office use, for example relationship with supplier, past supply problems, and so on.

Recipe Item

This checkbox will be checked on if there are any ingredients entered for the item. It cannot be changed directly. The system will set this automatically.

Other Items Link To This

This checkbox will be checked on if there is any items that link to this item. It cannot be changed directly. The system will set this automatically.

Keep Stock Count

If checked on, the system will keep track of the item's stock.

Active

If checked on, the item is active.

Consignment

If checked on, the item is on consignment from the supplier.

Discountable

If checked on, discounts can be applied to the item.

Allow Price Override

If checked on, the store is allowed to override the current price.

 

Type

Allows you to indicate if the number is a barcode or a PLU. This controls the types of checks the system will perform on the number.

EAN/UPC/PLU Numbers

This number identifies the item. The EAN or UPC number is the barcode on the item. The PLU is a price lookup number. Its a short number assigned to the item to identify it. Its usually used by fruit and vegetable items that are not barcoded. There can be several numbers against the one item.

Primary

If checked on, indicates the number is the main number for the item, if the number needs to be shown on a report or exported in a B2B file.

 

Press this button to override the head office sell price for this item at the location highlighted in the grid. A popup window will be displayed. This will ask for details about what the sell price should now be, when it expires and the reason for the override. The override price will be sent to POS once the item is saved. Note, if you require tickets for this location, the price will not be sent immediately to the POS. Instead the system will generate a ticket batch.

Press this button to clear any override prices for the location highlighted in the grid.

Press this button to change minimum/maximum details for the item at the location highlighted in the grid. These details are all used for Suggested Ordering. A popup window will be displayed which will ask for the following details:

Minimum Stock

The minimum stock on hand allowed.

Maximum Stock

The maximum stock on hand allowed.

Display Facing Quantity

The minimum number of units to be displayed to the customer on the shelf.

Reorder Stock

The number of units required before reordering.

Press this button to indicate if the item should be verified at DynaPOS. A popup window will be displayed with a check box to allow you to turn this feature on or off. If the feature is turned on and the item is scanned at DynaPOS, the user will be asked to confirm the price is correct.

Press this button to send details of the item to POS in the location highlighted in the grid.

Press this button to see a list of the stock bays that the item is held in at the highlighted location.

Press this button to see the various stock numbers for the item at this and related locations. Related locations are any locations in the SOH Group location in Locations.

Press this button to view sales statistics for the item and the highlighted location. The GP figures on the statistics can be hidden using security.

Press this button to view sales statistics for the item at all listed locations. The GP figures on the statistics can be hidden using security.

Rate of Sale Periods

The period range to use for calculating rates of sale. By default this will be a 13 week range ending the last week before the current week.

Sales Periods

The period range to use for calculating sales. By default this will be the last week before the current week.

Press this button to calculate the sales and rates of sale for the locations using the selected period ranges. Instead of pressing this button every time you change the item, you can check on the Load Item Sales Immediately option on the System tab of System Settings. Each time you recall a new item, the sales and rates of sale will be retrieved automatically. If you have lots of locations it may not be a good idea to turn this option on because it can impact on performance.

All Details

This tab will show all details for the item at the selected locations. Since there are so many details available, there are three extra tabs (Supplier, Sells and Inventory/Sales) which will show a subset of the details. The details of the fields can be found below in those tabs' descriptions.

Supplier

This tab will show the details related to supply of the item - supplier, cost, carton size, and so on.

Supplier

The supplier which this store purchases from.

Order Code

The supplier’s order code for this item.

Supplier Deleted

Indicates if the item has been deleted because the item is no longer available from the supplier.

Cost Type

The type of cost, for example Normal, Deal.

Cost

The invoice cost of the item.

Landed Cost

The landed cost of the item.

Carton Size

The carton size of the item

Landed Unit Cost

The unit cost of the item, that is Landed Cost/Size.

Avg Cost

The average cost of the item.

Last Inv Cost

The last invoice cost of the item.

Buy End

The date this cost expires.

Last Received

The date this item was last received on an invoice, goods receipt or transfer.

Sells

This tab shows the sell price details for the item.

Sell Type

The current sell type, for example Normal, Promo.

Sell End

The date the sell price expires.

Sell 1-5

Up to five sell prices of the item at the store.

Current GM 1-5%

The current margin based on the current sell and landed cost.

Normal GM 1-5%

The normal margin based on the normal sell and normal landed cost.

Last Sold

The date the item was last sold.

Inventory/Sales

This tab shows the current inventory details and the sales/rate of sale.

Carton Size

The carton size of the item.

Stocked

Indicates if the item is stocked at the store.

Min SOH

The minimum stock on hand allowed. Used for suggested ordering.

Max SOH

The maximum stock on hand allowed. Used for suggested ordering.

Min Display Facing

The minimum number of units to be displayed to the customer on the shelf. Used for suggested ordering.

Min Reorder

The number of units required before reordering. Used for suggested ordering.

Rate Of Sale

The rate of sale for the item at the store. This is calculated for the Rate of Sale Periods selected at the top of the form.

Total Rate Of Sale

This is the total rate of sale for the item at the store. This is used with linked items. The Rate Of Sale is the actual rate of sale for the specific item. But if this item has other items linked to it, the Total Rate Of Sale will include the sales of those linked items. This gives a more accurate rate of sale for ordering purposes.

Stock Cover

The number of weeks stock available calculated as Stock On Hand/Rate Of Sale. If the item is a linked item, the stock cover is zero because the stock is kept against the original link parent. If the item is a link parent, that is other items link to it, the Rate Of Sale used in the calculation includes the rate of sale of all items linked to this item.

Stock on Hand

The current stock on hand.

On Order

The quantity currently on order.

In Transit

The number of units in transit to another store as a result of a transfer.

Allocated

The amount of stock allocated for uncommitted sales, for example customer orders and laybys.

Qty Sold

The quantity (in units) sold for the Sales Periods selected at the top of the form.

Sales

The sales revenue for the Sales Periods selected at the top of the form. This may be inclusive or exclusive of tax depending on the Sales Figures Include Tax option on the System tab of System Settings.

Tickets Required

The number of tickets required at the store. This can be changed to let each store control the number of tickets required.

Profit Type

A flag that can be used to indicate the profitability of the item. This flag can then be printed on tickets so that the location staff can rearrange their stock to maximise their saleability, that is high profit items in the best location, low profitability in the worse. It does not matter what this flag is so long the values are used consistently across all items. If you use 'H' for high profitability then make sure you use 'H' everywhere, don't start using it to mean medium profitability.

Last Sold

The date the item was last sold.

Last Received

The date this item was last received on an invoice, goods receipt or transfer.

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