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Locations - Tables

This is only required for restaurants where tables are used. An option in System Settings on the POS 1 tab called Graphical Tables is used to control how the tables are set up.

If this option is checked off, the system continues to operate as it always has and is in Easy Tables mode. You can enter a list of table numbers and the user will be able to select these tables at POS as each table is displayed on a button.

If the option is checked on, the user will be able to draw the table layout to give an accurate representation of the tables in the location. You can draw different shaped tables, resize them, move them, and so on. This requires more set up but can make it easier for users to find the required table.

Figure: Example Locations Screen

Table Sections

This allows a location to divide their tables into logical sections, for example inside and outside. As you select each section, the system will display the tables for that specific section on the right.

Note: Table numbers must still be unique for the location, not just a section.

Graphical Tables

Note: If you already had tables set up to be displayed on buttons and you switch on the graphical tables option, the tables will all be displayed in the top left corner as they have no position information set. You can drag each table to the required position on the screen.

The screen consists of the ‘floor’ which is where you place your tables and three buttons:

This simply resets you back to pointing mode. If you had pressed the table button and then decided you didn’t want a table, you would click this button to go back to pointing mode.

Press this button to go into ‘add a table’ mode. Now click on the floor where you want the button to go. The Create Table window will be displayed (see below). Once the details have been set, the tables will be added to the floor area.

Press this button to go into ‘add a wall’ mode. This is used to add walls, benches, and so on. Basically everything that is not a table. You don’t have to add walls, but it can help with the user’s perception of the table layout. Once you have pressed this button, click on the floor area where you want the wall to go.

Once you have added a table or a wall, you can click on it to resize it or drag it to a new position. To resize it, click down on one of the resize handles and drag it to the required shape. To drag it, click down and drag to the required position.

The Table Number and Seats shows the details of the selected table. You can change these as required.

Create Tables Window

Figure: Example Create Tables Screen

This window is displayed when you add a table to the floor. It allows you to set various information about the tables. You can add more than one table if required. Its quite common for a restaurant to have a grid of tables. You can easily create these tables by simply clicking once on the floor once and setting the appropriate options in this window.

The required details are:

Tables Across

The number of tables to be added across the floor. If you had a grid of tables, 3 wide and 2 deep, you would enter 3.

Tables Down

The number of tables to be added down the floor. If you had a grid of tables, 3 wide and 2 deep, you would enter 2.

Number Direction

Each table added to the floor is given a table number. If you add a grid of 3 x 2 tables, do you want the table numbers to go 1,2,3 then 4,5,6 (across) or 1,4   2 ,5   and 3,6 (down)?


This is the label that will be added in front of each table number. If you want to label your tables A1, A2, A3, and so on, that means you want a prefix of A.

First Number

The number to be given to the first table.


The number of seats at this table.

Table Type

There is then a series of buttons of which you can choose one. This is the default size/shape of the table to be added. If the tables were created to only one size  and you added a grid of tables you would be forced to resize each one. By selecting the appropriate size table, the system will layout each table correctly on the grid, hopefully removing any need to resize the tables.

Easy Tables

Quick Create

Press this button to quickly create all the tables at a location. You will be asked for a prefix, for example a letter, or letters, that will appear at the front of all table numbers. You will then be asked for a range of numbers. The system will automatically create a table number of the form prefix+number. So if you specified a prefix of 'A' and a number range of 1-10, you would get table numbers A1,A2,A3,A4...A10.


This is the unique table number for this location. If you have several locations in a group with different sets of tables, you should ensure that the table numbers are different. Use a different prefix for each location for example B for the bar and R for the restaurant.


The section number the table is in.


The number of seats at this table.

The default table section displayed can be set for the POS in the Till function. When the user first logs in on the POS, they will be shown the default section. However, if a user selects a different section, POS will remember their choice. Next time the user logs in, they will be taken to that section by default.

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