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Host Update Standard - Basic

This task is used to process the electronic host files using the Merchant Central Standard format. (The format is described here.) The following window is displayed.

Figure: Example Host Update Screen

At the top of the window, the system tells you how many files are available to be processed. If you don't have any, you can exit now.

The host update can import item data as well as suppliers, users and exchange rates.

The screen is divided into sections. The Item Data section is used when importing item data.

Cost Location

The location to which the costs and sells will be loaded. You can also specify the location in the data itself, in which case this parameter is not required.

Effective Date

The date for which costs and sells will become effective. You can also specify the effective date in the data itself.

Supplier

The supplier contains the supplier for which the items will be created.

Shop New Items

This should always be checked on unless directed by support staff.

The Supplier Data section is used when loading supplier data.

Account Transaction Location

This is the location to be used when accounts are created for new suppliers.

As new items are received, the system will attempt to translate the manufacturer, tax and department/category provided into existing codes in our system by using cross-reference data. (See How Do I Prepare For Standard Host Updates? for further information.) When you receive an initial load, you may want to check that you have set up the required cross-references correctly. If you want to do this, check the Check XRef Only option on. The system will not load any item or cost information, it will simply report codes which it could not translate. This gives you the opportunity to fix your cross-references before continuing.

When you have finished entering your options, click the Process button. The system will process each host update file. It will produce various reports, depending on your options. A Host Update Error Report will always be produced showing errors in processing. If you actually load the data (by having the Check XRef Only option checked off) the Host Update Report will show the actual changes loaded from the host file.

You can use the Sample Data tab to test files are of the correct format before you process them.

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