Electronic Audit

Figure: Example Electronic Audit Screen

Selection Criteria

You must specify a date range but the other details are optionally. You can enter as many details as you want to restrict the transactions you are shown. The transactions are shown in date/time order.

From Date

The start date of range of the transactions.

To Date

The end date of range of the transactions.

Location

The location at which the till resides.

Till Code

The till on which the transaction was made.

Operator

An operator involved in the transaction.

Customer#

The customer the transaction was made for.

IPN

An item included in the transaction.

Time Range

In 15mins intervals shows only what has been sold between the two times for each day in the date range selected. For example, if you select a Date Range of 18-01-2009 to 20-01-2009 and a Time Range of 14:00 to 15:15 then only the transactions made between 14:00 and 15:15 for the 18th, 19th and 20th will be displayed.

Cancelled Items

The default for the option is that it is off – not checked. When this option is checked, the transactions which match all the other specified options will be further filtered so that only those transactions with 1 or more cancelled items in are shown.

Pre Print Sale ID

Filter the electronic audit entries on the Pre-Print ID. Alpha-numeric characters are permitted and it is not case-sensitive.

Receipt#

The receipt number.

Transaction #

The transaction number (if a layby has five different payments recorded on it, it has five different receipt numbers but only one transaction number). This will only appear on receipts where there has been an interaction with the server during the transaction that is, if it has been put on hold. ‘Normal’ transactions where the bill is paid off straight away do not have a transaction number assigned until after the transaction is finalised and is being processed by the server.

Reference

The reference/table number of the sale.

Tender

A specific type of tender used on a transaction, for example all credit cards.

Show Transaction Headings Only

If checked on, then only the transaction header is displayed to present a summarised view. Next to each transactions is a + sign. If you click on this, the transaction is expanded so that you can see the full details.

Transactions To Show

There are many different types of POS transactions which can be displayed in the electronic audit. This section allows you to control the types of transactions you see. Each type of transaction is displayed as a check box. If the check box is checked on, that type of transaction is displayed. If it is checked off, it is not displayed.

Sales

Check on to see sales.

Returns

Check on to see returns.

Exchanges

Check on to see exchanges.

No Sales

Check on to see no sale transactions. Prior to version v5.19SP1, the start of shift was logged as a No sale transaction.

A/c Payments

Check on to see account payments.

Quotes

Check on to see quotes.

Cancelled Sales

Check on to see cancelled sales.

Refunds

Check on to see refunds.

Till Adjustments

Check on to see till adjustments - paid in/ paid out/ skim/ float.

Tips

Check on to see tips.

Pending Laybys

Check on to see laybys which are not yet finalised.

Cancelled Laybys

Check on to see cancelled laybys.

Completed Laybys

Check on to see completed laybys.

Pending Orders

Check on to see customer orders which are not yet finalised.

Cancelled Orders

Check on to see cancelled customer orders.

Completed Orders

Check on to see completed customer orders.

Paid Orders

Check on to see customer orders which have been paid in full but not yet finalised.

Pending CODs

Check on to see cash on delivery transactions which are not yet finalised.

Cancelled CODs

Check on to see cancelled cash on delivery transactions.

Completed COD

Check on to see completed cash on delivery transactions.

Gift Activate

Check on to see gift activate transactions.

Gift Topup

Check on to see gift topup transactions.

Gift Man Adj

Check on to see gift man adj transactions.

Canc. Gift Activate

Check on to see cancelled gift activate transactions.

Canc. Gift Topup

Check on to see cancelled gift topup transactions.

Reprints

Check on to see reprint transactions.

EFT Link Reprints

Check on to see EFTLink reprint transactions.

Overrides

Check on to see override.

Print Bills

Check on to see print bill requests.

Login/Logout

Check on to track log in/out events.

Training On/Off

Check on to track training on/off events.

Completed Bookings

Check on to see completed booking transactions.

Bookings

Check on to see booking transactions which are still open.

X-Read

Check on to see when X-Reads were performed.

Z-Read

Check on to see when Z-Reads were performed.

External Payment

Check on to see when external payments were made.

SOD Float

Check on to view start of day float.

Cancelled Quotes

Check on to view cancelled quotes.

Start Shift

Check on to view start shift event.

Stock Adjustments

Check on to see stock adjustment transactions.

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