Figure: Example Electronic Audit Screen
You must specify a date range but the other details are optionally. You can enter as many details as you want to restrict the transactions you are shown. The transactions are shown in date/time order.
From Date |
The start date of range of the transactions. |
To Date |
The end date of range of the transactions. |
Location |
The location at which the till resides. |
Till Code |
The till on which the transaction was made. |
Operator |
An operator involved in the transaction. |
Customer# |
The customer the transaction was made for. |
IPN |
An item included in the transaction. |
Time Range |
In 15mins intervals shows only what has been sold between the two times for each day in the date range selected. For example, if you select a Date Range of 18-01-2009 to 20-01-2009 and a Time Range of 14:00 to 15:15 then only the transactions made between 14:00 and 15:15 for the 18th, 19th and 20th will be displayed. |
Cancelled Items |
The default for the option is that it is off – not checked. When this option is checked, the transactions which match all the other specified options will be further filtered so that only those transactions with 1 or more cancelled items in are shown. |
Pre Print Sale ID |
Filter the electronic audit entries on the Pre-Print ID. Alpha-numeric characters are permitted and it is not case-sensitive. |
Receipt# |
The receipt number. |
Transaction # |
The transaction number (if a layby has five different payments recorded on it, it has five different receipt numbers but only one transaction number). This will only appear on receipts where there has been an interaction with the server during the transaction that is, if it has been put on hold. ‘Normal’ transactions where the bill is paid off straight away do not have a transaction number assigned until after the transaction is finalised and is being processed by the server. |
Reference |
The reference/table number of the sale. |
Tender |
A specific type of tender used on a transaction, for example all credit cards. |
Show Transaction Headings Only |
If checked on, then only the transaction header is displayed to present a summarised view. Next to each transactions is a + sign. If you click on this, the transaction is expanded so that you can see the full details. |
There are many different types of POS transactions which can be displayed in the electronic audit. This section allows you to control the types of transactions you see. Each type of transaction is displayed as a check box. If the check box is checked on, that type of transaction is displayed. If it is checked off, it is not displayed.
Sales |
Check on to see sales. |
Returns |
Check on to see returns. |
Exchanges |
Check on to see exchanges. |
No Sales |
Check on to see no sale transactions. Prior to version v5.19SP1, the start of shift was logged as a No sale transaction. |
A/c Payments |
Check on to see account payments. |
Quotes |
Check on to see quotes. |
Cancelled Sales |
Check on to see cancelled sales. |
Refunds |
Check on to see refunds. |
Till Adjustments |
Check on to see till adjustments - paid in/ paid out/ skim/ float. |
Tips |
Check on to see tips. |
Pending Laybys |
Check on to see laybys which are not yet finalised. |
Cancelled Laybys |
Check on to see cancelled laybys. |
Completed Laybys |
Check on to see completed laybys. |
Pending Orders |
Check on to see customer orders which are not yet finalised. |
Cancelled Orders |
Check on to see cancelled customer orders. |
Completed Orders |
Check on to see completed customer orders. |
Paid Orders |
Check on to see customer orders which have been paid in full but not yet finalised. |
Pending CODs |
Check on to see cash on delivery transactions which are not yet finalised. |
Cancelled CODs |
Check on to see cancelled cash on delivery transactions. |
Completed COD |
Check on to see completed cash on delivery transactions. |
Gift Activate |
Check on to see gift activate transactions. |
Gift Topup |
Check on to see gift topup transactions. |
Gift Man Adj |
Check on to see gift man adj transactions. |
Canc. Gift Activate |
Check on to see cancelled gift activate transactions. |
Canc. Gift Topup |
Check on to see cancelled gift topup transactions. |
Reprints |
Check on to see reprint transactions. |
EFT Link Reprints |
Check on to see EFTLink reprint transactions. |
Overrides |
Check on to see override. |
Print Bills |
Check on to see print bill requests. |
Login/Logout |
Check on to track log in/out events. |
Training On/Off |
Check on to track training on/off events. |
Completed Bookings |
Check on to see completed booking transactions. |
Bookings |
Check on to see booking transactions which are still open. |
X-Read |
Check on to see when X-Reads were performed. |
Z-Read |
Check on to see when Z-Reads were performed. |
External Payment |
Check on to see when external payments were made. |
SOD Float |
Check on to view start of day float. |
Cancelled Quotes |
Check on to view cancelled quotes. |
Start Shift |
Check on to view start shift event. |
Stock Adjustments |
Check on to see stock adjustment transactions. |
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