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Budget Entry - Basic

This function lets you set up details for your budget based on different criteria. You can do this explicitly in the function or import the data from a file.

Figure: Example Budget Entry Screen

The screen is divided into several sections. Each section should be entered in the sequence indicated.

Step 1. Select Level Detail

This section allows you to select the level for which the budgets need to be entered. These include including Location, Department, Category and Group. Budgets cannot be entered for Subgroups or Items. The levels are distinct from each other. If you enter budgets at the department level, the system will not automatically add these together to give a total value for the location. The reason for this is that some users may want to track some budgets for the entire location and a selected number of (but not all) departments.

If you specify your budget at the location level, then your trad stats report will not match the dept codes correctly if you group by Dept/Cat/Group in Trad Stats so either specify your budget to the Dept level (or Cat or Group) or set the Grouped By in trad stats by Location in order to match the figures.

Step 2. Enter Selection Criteria

This section allows you to enter selection details for the budgets you want to record.

Location

The code of the location. If this is a group, the system will display all locations within the group.

Department/ Category/Group

The department, category or group you want to enter budgets for. If you indicated you wanted to enter budgets for the Category level and you only entered a department code, the system would display all categories within that department.

Period Range

The periods for which you want to enter budgets. The system will display each period within the selected range.

Date Range

The date range for which you want to enter budgets. You must have daily statistical periods set up in order to be able to enter numbers for dates. The system will display each day within the selected date range.

Note: You can only select budgets for a period range OR date range, not both.

Step 3. Get Details

Press the Get Details button to tell the system to find the data that matches the selection criteria. Once the information has been retrieved it will be displayed in the details grid in the bottom half of the screen. These details can be modified as required. Once the details are complete, press the Save button. If you don't want to save your changes, press the Cancel button.

Detail Grids

This section is populated with data once the Get Details button has been pressed. The system will display a row for every unique location/ period that met the selection criteria. You can see all details on one tab (All) or you can select a specific tab to see a subset of data.

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