Return Request - Items

Order Code

The supplier's order number for the item.

IPN

The IPN of the item to be returned. If you don't know this number then you can move to the next field and enter the supplier's order code or you can click the to search for the item.

The system will check to see if the item has a 'Cannot Return To Supplier After This Date' special date in Items. If there is a date defined for the location and the purchase order Required By date is after date, the item will not be allowed to be added to the transaction.

If the user raising the purchase order is assigned to a Buyer Code and that code has the Own Items Only option checked on, only items belonging to that buyer code can be added to the order.

Units Returned

The number of units returned. When this is entered the system will automatically calculate the Cartons.

Cartons Returned

The number of cartons returned. When this is entered the system will automatically calculate the Units.

Bonus Expect

The number of bonus units expected. Some suppliers may offer bonus stock as an incentive. You can record the expected bonus stock here and keep track of it as stock is received.

Return Reason

This column is only visible when doing a return to supplier. It is the reason for returning the item. The codes for this function are creating using the Reasons function and creating records with an Adjustment Type of PO Return.

Description

Our description for the item. This is automatically set by the system.

Carton Size

The carton size of the item. This is automatically set by the system.

Min Order

The minimum number of units that can be ordered at one time. This is automatically set by the system.

Carton Cost

The expected carton cost of the item. This is the cost as the supplier expects to see it, which in turn depends on whether the supplier includes fees and taxes in their costs. By recording the cost this way we can perform cost checking when the supplier's invoice is received. See Invoice Matching Costs for an explanation on how this cost is calculated.

Line Cost

The total expected cost of the item. This is calculated by the system.

Last Ctn Cost

The last carton cost you were invoiced for by this supplier. You can use this to compare to the cost you paid. This is automatically set by the system.

SOH

The current stock on hand for the item. This is displayed for informational purposes only.

On Order

The current quantity on order for the item. This is displayed for informational purposes only.

Allocated Qty

The current quantity of stock which has already been allocated for customer orders. This is displayed for informational purposes only.

Min Stock

The minimum number of units allowed before the item can be ordered. This is displayed for informational purposes only.

Max Stock

Enough stock should be ordered to bring the stock on hand up to this number. This is displayed for informational purposes only.

Recv Units

The units received so far. This is set as goods are received in either Goods Receipt or Invoice Matching.

Recv Bonus

The bonus units received so far. This is set as goods are received in either Goods Receipt or Invoice Matching.

Recv Status

The status of the ordered line. This starts off as Ordered, but will be changed as goods are received in either Goods Receipt or Invoice Matching. Other status include:

Invoiced Units

The units invoiced so far. This is set as goods are invoiced in Invoice Matching. This is similar to Recv Units. The reason for having two separate sets of numbers is that the quantity received and invoiced may be different. For example, you might order five units, receive four and get invoiced for six. Alternatively, you might receive goods at one time and then get the invoice a week later.

Invoice Status

The status of the ordered line. This starts off as Ordered, but will be changed as goods are invoiced in Invoice Matching. Other status include:

Comment

A general comment to the supplier about this item, for example 'please use special packaging'.

Line Who

The user who entered the item on the purchase order.

Dept/Cat/Group/SubGroup

Hierarchy of item.

UOM

Unit of Measure of item.