Home > Inventory > Stock Orders > Screen Shots/Explanations > Return Request - Items
This is the list of items that are to be returned.
Figure: Example Return Request Screen
The details for each item include:
Order Code |
The supplier's order number for the item. |
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IPN |
The IPN of the item to be returned. If you don't know this
number then you can move to the next field and enter the supplier's
order code or you can click the The system will check to see if the item has a 'Cannot Return To Supplier After This Date' special date in Items. If there is a date defined for the location and the purchase order Required By date is after date, the item will not be allowed to be added to the transaction. If the user raising the purchase order is assigned to a Buyer Code and that code has the Own Items Only option checked on, only items belonging to that buyer code can be added to the order. |
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Units Returned |
The number of units returned. When this is entered the system will automatically calculate the Cartons. |
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Cartons Returned |
The number of cartons returned. When this is entered the system will automatically calculate the Units. |
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Bonus Expect |
The number of bonus units expected. Some suppliers may offer bonus stock as an incentive. You can record the expected bonus stock here and keep track of it as stock is received. |
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Return Reason |
This column is only visible when doing a return to supplier. It is the reason for returning the item. The codes for this function are creating using the Reasons function and creating records with an Adjustment Type of PO Return. |
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Description |
Our description for the item. This is automatically set by the system. |
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Carton Size |
The carton size of the item. This is automatically set by the system. |
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Min Order |
The minimum number of units that can be ordered at one time. This is automatically set by the system. |
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Carton Cost |
The expected carton cost of the item. This is the cost as the supplier expects to see it, which in turn depends on whether the supplier includes fees and taxes in their costs. By recording the cost this way we can perform cost checking when the supplier's invoice is received. See Invoice Matching Costs for an explanation on how this cost is calculated. |
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Line Cost |
The total expected cost of the item. This is calculated by the system. |
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Last Ctn Cost |
The last carton cost you were invoiced for by this supplier. You can use this to compare to the cost you paid. This is automatically set by the system. |
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SOH |
The current stock on hand for the item. This is displayed for informational purposes only. |
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On Order |
The current quantity on order for the item. This is displayed for informational purposes only. |
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Allocated Qty |
The current quantity of stock which has already been allocated for customer orders. This is displayed for informational purposes only. |
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Min Stock |
The minimum number of units allowed before the item can be ordered. This is displayed for informational purposes only. |
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Max Stock |
Enough stock should be ordered to bring the stock on hand up to this number. This is displayed for informational purposes only. |
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Recv Units |
The units received so far. This is set as goods are received in either Goods Receipt or Invoice Matching. |
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Recv Bonus |
The bonus units received so far. This is set as goods are received in either Goods Receipt or Invoice Matching. |
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Recv Status |
The status of the ordered line. This starts off as Ordered, but will be changed as goods are received in either Goods Receipt or Invoice Matching. Other status include:
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Invoiced Units |
The units invoiced so far. This is set as goods are invoiced in Invoice Matching. This is similar to Recv Units. The reason for having two separate sets of numbers is that the quantity received and invoiced may be different. For example, you might order five units, receive four and get invoiced for six. Alternatively, you might receive goods at one time and then get the invoice a week later. |
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Invoice Status |
The status of the ordered line. This starts off as Ordered, but will be changed as goods are invoiced in Invoice Matching. Other status include:
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Comment |
A general comment to the supplier about this item, for example 'please use special packaging'. |
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Line Who |
The user who entered the item on the purchase order. |
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Dept/Cat/Group/SubGroup |
Hierarchy of item. |
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UOM |
Unit of Measure of item. |
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