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Stock Control

Stock control allows you to maintain complete control over stock levels. This involves maintaining the quantity of stock and its value.

The first part of stock control is to order your goods by raising a purchase order. When the goods are received you need to enter the details in order to increase your actual stock levels and its value. This can be done in two steps. The first step is to enter a goods receipt to record the stock on hand changes. The second step is to enter an invoice that would adjust the value of the stock. Alternatively, you can combine both these steps and simply enter an invoice that can adjust the stock and its value.

Once you have stock you sell it through your till which has the effect of reducing your stock on hand.

Periodically, a stocktake to confirm that you have all the stock you think you should have is performed. Sometimes you will need to adjust your stock due to theft or breakages.

If you have a number of locations you may need to transfer stock between the locations. This has the effect of decreasing stock in one location and incrementing it in another. If your locations are close together, as in a pub, you can opt to record one transfer which automatically adjusts the stock for the from and to locations immediately. Alternatively, you can use the more stringent transfer request/send method.

Several ordering options are also available for multi-location companies. A head office can review purchase orders raised at a store before sending them on to the supplier. This provides an opportunity to modify the amounts to be ordered and also to transfer stock from one location to another.

Suggesting ordering can be used to automatically create purchase orders based on the sales history of the items.

 

Through the use of stock auditing you can track each movement of stock. This allows detailed auditing of stock movements to be performed.

Stock can be valued using one of three methods.

Stock Control Tasks

The system allows you to maintain complete control over stock through the following tasks:

Allocated Orders 

Allows you to quickly create orders for multiple locations by using the sales history of the location.

Goods Receipts 

Records stock received at the location. 

Invoice Matching 

Records stock invoiced at the location. This can be used in conjunction with Goods Receipt or it can replace it, depending on the company practices. 

Purchase Orders 

Creates orders to be sent to suppliers. 

Required Stock

Allows you to tell the system how much stock you want of a certain item. The system will then generate a PO or a transfer.

Stock Audit 

Allows complete stock details to be viewed for an item. 

Stock Adjustments 

Records adjustments due to spillages, damages, and so on. 

Stocktakes 

Creates stocktakes and allows recording of the actual counts. 

Suggest Stock Levels 

Suggests stock levels for items based on sales history. 

Suggested Purchase Orders 

Suggests purchase orders for all suppliers. 

Internal Transfers 

Records the transfer of stock from one location to another. Used when transferring between two locations in the same venue, for example between a bottleshop and a bar. This updates the stock on hand in both locations immediately. 

Transfer Request 

Allows one location to requests stock from another location and to record the stock when it is received. 

Transfer Send 

Allows a location to respond to a transfer request and to send to the location. 

 

 

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