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Suppliers - Alert

This tab allows the configuration of the Supplier Alert functionality used in Goods Receipt. The functionality allows automatic emails to be sent to a supplier in the event of discrepancies between the expected received quantity and the picked quantity (pick slip).

Figure: Example Suppliers Screen

Use Supplier Alert functionality

If checked on the Supplier Alert functionality is enabled.

Supplier cut-off time

The latest time of day the supplier can accept variance email.

Accepted values are:

Hours 00-23

Minutes 00-60

Email Header

Priority

Email Priority – High, Medium or Low.

Subject

The subject of the email.

Subject Body

Brief description of the email (normally used when the Discrepancy report is sent as an attachment).

Variance

Received minus Ordered

Select to calculate the variance as Received cartons – Ordered cartons.

Note: In this mode an additional variance column showing Units Delivered - Units Ordered is included in the email.

Received minus Picked

Select to calculate the variance as Received cartons - Picked cartons. Only available when using the Goods Receipt Picked function.

Discrepancy Body

Tags

Selecting a tag from the drop-down list will insert it into the Body text.

Tag Name

Description

<SELOCCODE>

Location Code

<SELOCNAME>

Location Name

<SEGRDATE>

Goods Receipt Accept Date

<SEGRTIME>

Goods Receipt Accept Time

 <SEGRNO>

GR Number

<SEPONO>

PO Number

<SEGRSUPREF>

Supplier Reference

<SEGRDELDATE>

Delivery Date

Content

Discrepancy Email Body that contains the items that have a variance between delivered and picked quantity. This is controlled by the variance column selection detailed above.

The columns displayed are:

  • OrderCode

  • Description

  • Variance

  • Note

Figure: Example email (Variance column is Received minus Picked)

Figure: Example email (Variance column is Received minus Ordered)

Send report

Check on to send the discrepancy report as an attachment. If checked off, the discrepancy report will be sent in the body of the email, after ‘Subject Body’.

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