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System Admin Programs

The following sections describe programs used to administer the day to day operations of the system.

Scheduling Jobs

There are many jobs which need to be performed on a routine basis, including getting new costs/sells, processing host updates and loading statistics. These tasks can be grouped together and run at scheduled times by using the scheduling facilities. These facilities are discussed in the following sections:

 Scheduled Jobs Allows you to set up schedules to group jobs together.

 Schedule Tasks Describes the actual jobs which are available.

 Schedule Timetable Discusses when particular jobs should be performed and in which order.

 Schedule Processor This is the program which processes scheduled jobs.

System Settings

This form allows you to control various settings within the system. These can be user specific settings, such as directories to place files, or company wide settings, such as company name.

There are several tabs at the top of the form. Each tab corresponds to a collection of settings. When the tab is clicked the settings are displayed for modification.

Press the Save button to save any changes.

Utilities

Statistical Period Setup A utility to quickly set up statistical periods. Statistical periods are used when recording statistics. You can define periods of different lengths. Standard periods are weeks and months. You can have 52 or 53 weekly periods in a given year (depending on your accounting method). These are of the form 2010.01, 2010.02...2010.52. If these had to be entered manually, it would be an extremely tedious job. The Statistical Period Setup utility can be used to ease the job.

 View Audit

This is a general utility for viewing entries in the audit file. Entries are made by various programs at certain points of their execution. These include the fact that a program started and any errors which may have occurred (especially in processes set up to run from the Schedule Processor). The utility should especially be run after the Schedule Processor to check for any possible errors. In fact, the Schedule Processor includes a button which starts the utility immediately.

 Create Location Range

Within the system there will be at least one location and some items to be sold. When cost and sell details have been entered, the system needs to create location range records for each item at the location. There are basically two ways this is done.

If you are creating the first ever location in the system, or the first location in a new group, you would simply enter costs and sells for the next effective date. As Scheduled Jobs are performed, these costs and sells will be marked as effective and location range details will be created.

If the location is being placed in an existing group, the costs and sells already exist. This utility will allow you to create location range records using the existing details.

When this utility is started it will check for any Store or Warehouse locations that do not currently have any location range records. These will be listed and you can double-click on the locations which need to be created. A tick will appear next to the locations that you have selected for processing. When you press the Create button, the system performs the same Set Store Costs/Sells process that is normally performed as part of end of day processing. However, it is run with special parameters that allow the system to check all possible costs and sells. When you press the Create button, the process is run immediately. WARNING - if you have a lot of items to create, this could take some time.

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