Home > Overview > System Functionality

System Functionality

As of version 5.26

Software Components

POS

POS Printing

Discounts/Offers

Inventory

Loyalty

Outlet Management

Data Management

Report System

Report List

Help System

This topic outlines the feature set available for use in the BE software suite.

Software Components

POS 

Ref

Function

Notes

1.

Advanced deposit payment

 

2.

Auto user log-off and transaction layaway

  

3.

Automatic/Manual Discounts/Offers

  

4.

Back office customer orders

 

5.

Cancel printed item

Security option to control if a user can cancel or change quantity of an item that has been printed to the kitchen printer 

6.

Cancel transaction

 

7.

Cash Lifts

  

8.

Change price

With/out reason codes  

9.

Change quantity

  

10.

Change till personality

  

11.

Change user

 

12.

Clear discounts/offers

  

13.

Clock in/out

 Including non POS users 

14.

Covers capture and Ask Covers prompt

  

15.

Credit Notes - alphanumeric

Including recording lost and stolen numbers and expiry dates

16.

Currency conversion

How much is $20 USD worth?

17.

Customer display message

20 characters wide 

18.

Customer orders

  

19.

Deposits handling

  

20.

Different sequence numbers for transactions on POS

 

21.

Dual currency

  

22.

Dynamic tax change

Ferry market specific

23.

Easy table/graphical table selection

  

24.

EFTPOS Interface including refunds and wireless devices

Mosaic (Magnetic swipe only), Thyron, Ingenico, YesPay, Retail Logic, PayPilot, Commidea, EFTLink, Tyro.

25.

Exchange

  

26.

Expenses

  

27.

Five price modes

  

28.

Flexible Spending Accounts

  

29.

Float addition/handling

 

30.

Gift Certificates - alphanumeric

Including recording lost and stolen numbers, generating ranges of numbers and expiry dates

31.

Graphical tables

Sections and ability to draw the table layouts.

32.

Group Service Fee

 

33.

Housepour

Used when a bottle of wine needs to be opened to sell by the glass

34.

Income

  

35.

Item comment

Can open automatically.

36.

Item information

  

37.

Item Modifier

Cooking instructions

38.

Item search and sell

  

39.

Language support

Items descriptions in multiple languages.

40.

Lock till

  

41.

Menu Item Countdown

 

42.

Merge table

Merge 2 tables together

43.

Messaging to POS

From back/head office

44.

Modified Item sales

For example, Pint, Half, Shandy, Top or Large, Medium, Small. Can be added/deleted from items that have already been entered.

45.

Moneybelt users

  

46.

Multiple cash drawer use

Allows a user to log on several POS

47.

Multi-currency handling

  

48.

Multiple languages are supported at POS including item descriptions.

 

49.

Multiple operators can be added to a single transaction

 

50.

Named table

Or held transaction

51.

No Sale

With/out reason codes  

52.

Off-line capability for sales

  

53.

Open price sales

  

54.

Operator Logon

Password, magnetic swipe, Dallas key

55.

Packaging Codes

To record what packaging each item has/ value of packaging used.

56.

PLU Item sales

  

57.

POS password

Separate POS password - useful when operators use magnetic swipe cards.

58.

Preset Item sales

  

59.

Price enquiry

  

60.

Refund

  

61.

Return

Can use the barcode printed on bottom of the receipt to find transaction and the ability to give specific tenders back regardless of original tender type used.

62.

Resize buttons by set sizes

 

63.

Sale/Item comment capture

  

64.

Sales attributed to multiple operators

 

65.

Sales Methods

Eat-In/Takeaway

66.

Scales interface

 

67.

Scales - Tare weights

 

68.

Scanned Item sales

  

69.

Shifts

Breakfast, Lunch, Dinner - different prices/taxes for different sales method

70.

Split bill by item

  

71.

Split item

 

72.

Split tables

 

73.

Stock Adjustment

  

74.

Suggested tender amounts

  

75.

Table merging

  

76.

Table details

Number of covers, user name and time transaction started

77.

Table status indicator

Available, In-use, Dirty, Part-paid, Auto Clean

78.

Table tracking

  

79.

Tenders configurable including returns

 

80.

Till/User declaration

  

81.

Time-based sales

30 minute squash court

82.

Training mode

  

83.

Transaction layaway and recall

  

84.

Transaction rounding

For primary and secondary currencies  

85.

Void any Item

  

86.

Void last Item

  

87.

Web ordering

 

88.

Weighed sales

Random weight barcodes (4 and 5 digit PLU and price) - used for items weighed at a scale and a label produced

89.

X read

  

90.

Yes Pay interface

 

91.

Z read

  

POS Printing 

Ref

Function

Notes

1.

All operators shown in the receipt header

 

2.

Automatic receipts

  

3.

Bill printing

  

4.

Configurable display of UOM

 

5.

Exchange rates can be printed on the receipt

 

6.

Fiscal printing

 

7.

Gift Receipt

No prices shown.

8.

Kitchen Messages

Can separate items with blank lines

9.

Moved table receipt to kitchen printer

 

10.

Multiple receipt formats and layouts

  

11.

Non-itemised receipts

Shows just a total, not the individual items

12.

Remote order printing

  

13.

Remote orders by Item hierarchy or printing group

  

14.

Reprint receipts

Last and search previous and recent.

15.

Serial/IP printing

  

16.

Sort order for items can be specified

 

17.

Voided items print

 

18.

Window printers - kitchen printer receipts

Bold, red and big commands   

Discounts/Offers 

Ref

Function

Notes

1.

Automatic Offer discount

  

2.

Automatic Sale discount

  

3.

Automatic Tender discount

  

4.

Compound rewards

  

5.

Date/Time/Day configuration

  

6.

Item discount

  

7.

Location/Customer/Priority/Sell Price configuration

  

8.

Mobile POS discounts: Transaction Discount Auto (applies to all items in a transaction) and Offer (applies to groups of items).

 

9.

Priced modifiers can be excluded in the discount

 

10.

Qualifying Items configuration

  

11.

Rewards by %/Value, Price override/discount

  

12.

Sales discount

 

13.

Unlimited or set number of times a discount can be applied to a transaction

 

14.

Vouchers

 

15.

Location control of discounts.

  

Inventory 

Ref

Function

Notes

1.

Available item list for purchase orders

 

2.

B2B service including sending and receiving transfers. Supports ViewPoint warehouse management system.

 

3.

Buyer

Someone responsible for the purchasing of specific products.

4.

Buying review for pending cost and sell price changes

Can be used with or without a supplier import file.

5.

Extra invoice costs for additional fees incurred

 

6.

Goods receipt/return

  

7.

Internal transfer

  

8.

Inventory templates

 

9.

Invoice matching

  

10.

Multi-location stocktake

  

11.

Purchase orders

  

12.

Quick Add Item (single or family/kit) from Purchase Order or Goods Receipt screen.

 

13.

Review purchase orders

  

14.

Stock Adjustments

  

15.

Stock Audit

  

16.

Stocktake

  

17.

Stocktake by Dept/Cat/Group/Sub-Group/Items

  

18.

Stocktake reports

  

19.

Stocktake zones

 

20.

Suggested purchase orders

  

21.

Supplier order code

  

22.

Transfer request/send - configurable allocations at sending location.

 

23.

Zones for importing stock

  

Loyalty

Ref

Function

Notes

1.

Auto members upgrade/downgrade based on points earnt

 

2.

Credit account

  

3.

Customer groups

  

4.

Customer profile

  

5.

Debit account

  

6.

Export of member details

 

7.

External source of data for customer information

 

8.

Interface to Givex

 

9.

Loyalty points configuration

  

10.

Loyalty points redemption

  

11.

Payment of account

  

12.

Payment using account funds

 

13.

Points expiry rules

 

14.

Reward vouchers with optional prefix configuration

 

15.

Rounding rules for loyalty points calculation

 

Outlet Management 

Ref

Function

Notes

1.

Banking

Variable time periods

2.

Electronic audit with search

  

3.

Hand held stocktake, stock movements, purchase orders and goods received

Wireless via Terminal Services

4.

Moneybelt declaration

  

5.

Multimedia display

 

6.

Shelf edge label designer

Includes Season and Year or Price per Unit info

7.

Shelf edge label printing

  

8.

Till declaration

  

9.

Time review including users without access to the POS

Clock in/out representation

10.

User messaging

 

11.

X read

From back office

12.

X/Z read related reports

  

13.

Z read

From back office

Data Management 

 

Ref

Function

Notes

1.

Agents

Agent to do ordering to supplier

2.

Bulk item change

Details including hierarchy, taxes, suppliers and sell prices

3.

Company hierarchical price and cost management

  

4.

Department/Category/Group/Sub-Group maintenance

  

5.

Foreign currency exchange rate management

  

6.

Item maintenance

  

7.

Keyboard layout maintenance

  

8.

Language translation for all system text

  

9.

Location maintenance

  

10.

Loyalty points maintenance

  

11.

Management area maintenance

  

12.

Menu manager

  

13.

Modifier maintenance

  

14.

Multiple taxes against Items

  

15.

POS message maintenance

  

16.

Recipe maintenance with compound recipes

  

17.

Statistical periods maintenance

Weekly or monthly stats period for the specified date  

18.

Supplier maintenance

  

19.

Supplier trading terms maintenance

  

20.

Tax system and VAT maintenance. Tax Groups to support multiple tax codes being applied to an item. Supports a compounded tax for US tax systems and flat rate taxes.

  

21.

Tender maintenance

  

22.

Till set-up

Till housekeeping for unused tills and keyboards.  

23.

Units of measure maintenance

  

24.

User Job role

  

25.

User maintenance

  

26.

Variety/Size/Fit matrix

  

Report System 

Ref

Function

Notes

1.

Business alerts engine

Requires specific scripts to be written

2.

CSV export

Where applicable

3.

Customer flow graphical sales view

  

4.

Inventory reports suite

  

5.

Report preview

  

6.

Sales reports suite

  

7.

Trading statistics reporting engine

  

Report List 

Ref

Title

Notes

  1.

Access Interface Report

 

  2.

Account Statements

 

  3.

Accounts Interface Report

 

  4.

Aged Credit Note Report

 

  5.

Aged Gift Certificate Report

 

  6.

Available Items Report

 

  7.

Banking Report

 

  8.

Banking Summary Report

 

  9.

Blank Wastage Report

 

10.

Booking Report

 

11.

Buying Review Report

 

12.

Category Report

 

13.

COD Report

 

14.

Commission Report

 

15.

Credit Note Redemption Report

 

16.

Credit Note Report

 

17.

Credit Note Summary Report

 

18.

Cumulative Stocktake Report

 

19.

Currency Rates Report

 

20.

Customer Item Report

 

21.

Customer Order Report

Includes any comments entered on an item

22.

Customer Visits Report

 

23.

Declaration Slip

 

24.

Deleted Items Report

 

25.

Delivery Report

 

26.

Department Sales Report

 

27.

Discount Offer Report

 

28.

Discount Summary Report

 

29.

Electronic Audit Report

 

30.

Electronic Audit Summary

 

31.

EOD Sales Export Report

 

32.

Float Check Report

 

33.

Gift Accounts Issued Report

 

34.

Gift Accounts Outstanding Balance Report

 

35.

Gift Accounts Redeemed Report

 

36.

Gift Certificate Redemption Report

 

37.

Gift Certificate Report

 

38.

Gift Certificate Summary Report

 

39.

Goods Receipt Report

 

40.

High Variance Report

 

41.

Inventory Order Report

 

42.

Inventory Status by Department Report

 

43.

Inventory Transaction Summary Report

 

44.

Invoice

 

45.

Invoice History Report

 

46.

Invoice Variance Report

 

47.

Item Consumption Report

 

48.

Item Performance Report

 

49.

Item Profit by Department Report

 

50.

Item Quantity by Month Report

 

51.

Item Report

 

52.

Item Sales by Department Report

 

53.

Item Sales by Hour Report

 

54.

Item Sales From Time

 

55.

Item Sales Tax Report

 

56.

Item Search Report

 

57.

Items Sold Report

 

58.

Items Sold Summary Report

 

59.

Layby Report

 

60.

Location Discounts Available Report

 

61.

Location Discount Status Report

 

62.

Location Item Report

 

63.

Location Item Range Report

 

64.

Location Promotion Report

 

65.

Location Quantity History Report

 

66.

Location Stock On Hand

 

67.

Location Till Variance Report

 

68.

Margin By Location Report

 

69.

Master Catalogue Report

 

70.

Member Account Transactions Report

 

71.

Member Performance Report

 

72.

Member Points Report

 

73.

New Items Report

 

74.

Non-Revenue Report

 

75.

Old Stock Report

 

76.

On Order Report

Includes modifiers and item comments on the report

77.

Operator Discount Report

 

78.

Operator Performance Report

 

79.

Operator Sales Report

 

80.

Operator Split Discounts Report

 

81.

Operator Split Performance Report

 

82.

Operator Split Sales Report

 

83.

Order and Goods Receipt Status Report

 

84.

Order Authorisation Report

 

85.

Order Sheet Report

 

86.

Order Status Report

 

87.

Order Verification Report

 

88.

Outstanding Invoice Report

 

89.

Packaging Tax Report

Amount of tax payable on the packaging an item uses

90.

Picking Slip

Sequence of items can be sorted

91.

Pre-Sale Gift Certificate Report

 

92.

Price Catalogue Report

 

93.

Price Modification Report

 

94.

Profit And Loss Report

 

95.

Promotion Advertising Report

 

96.

Promotion Merchandise Report

 

97.

Promotion Supplier Report

 

98.

Proposed Sells Report

 

99.

Purchase Order Report

 

100.

Purchase Order Verification Report

 

101.

Quote Report

 

102.

Rebate Claims Report

 

103.

Restaurant Productivity Report

 

104.

Return Request Report

 

105.

Returns Report

 

106.

Sales Movement Report

 

107.

Service Status Report

 

108.

Set Meal Performance Report

 

109.

Shrinkage Report

 

110.

Stock Adjustment Report

 

111.

Stock Audit Report

 

112.

Stocktake Department Valuation Report

 

113.

Stocktake GP Report

 

114.

Stocktake GP Report by Category

 

115.

Stocktake Movement Report

 

116.

Stocktake Movement By Value Report

 

117.

Stocktake Variance Report

 

118.

Stocktake Worksheet

 

119.

Stock Valuation Report

 

120.

Stock Valuation By Trade Date Report

 

121.

Suggested Stock Levels

 

122.

Tax Report

 

123.

Tender By Period Report

 

124.

Tender List Report

 

125.

Tender Report

 

126.

Till Returns Report

 

127.

Till Summary Report

 

128.

Till Tenders Report

 

129.

Till Variance Report

 

130.

Till Variance By Period Report

 

131.

Till Variance History Report

 

132.

Top Item Sales Report

 

133.

Trading Statistics Report

 

134.

Transfer Report

 

135.

Transfer Send Report

Sequence of items can be sorted

136.

Transfer Request Report

Sequence of items can be sorted

137.

Transfer Tax Report

Shows items transferred between different tax locations

138.

Turn Around Report

 

139.

TVLA Interface Report

 

140.

Unused Sequences Audit Report

To view any numbers that were assigned for which no transaction was saved. for example user starts a new PO then cancels it before saving.

141.

VAT Report

 

142.

Warranty Strike Report

 

143.

Weekly Sales And Purchases Report

 

144.

Written Sales Report

 

145.

X Read

 

146.

Z Read

 

Help System 

Ref

Function

Notes

1.

Data dictionary

  

2.

Help topics by function

  

3.

On-line availability

  

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