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System Settings - System

Figure: Example System Settings Screen

Security

This section will allow you to control details related to the security of the system.

EOD User

This is the user that will be running the EOD. When a program is run by a user with this user code, the system can take special actions.

User Password Is Mandatory

If this is checked on, the password must be entered for each user.

User Number Is Mandatory

If this is checked on, the POS user number must be entered for each user.

Management Area is Mandatory

The default is for the option not set.

If this option is checked on you must select a management area for all users. You will not be able to save / close any entry without adding a management area while editing or creating a new user.

Disable Unique Password

If this is checked on, it allows stores to override the unique password criterion so that multiple users can have the same POS password.

Password Expiry

Allows the configuration of the number of days before a password expires typically 90 days.

Note: Only relevant for security groups that have the check box Force Password Change in Security Groups checked on.

Change Password

Enter the number of days prior to password expiry that the system will prompt the user to change their password.

Note: Only relevant for security groups that have the check box Force Password Change in Security Groups checked on.

Min Password Length

Allows the setup of a minimum password length. When a user is added or modified, a check will be made to ensure that the password length is equal to or exceeds the minimum password length shown here. Existing passwords that are less than the configured minimum password length will not be affected. A minimum password length of zero means that any length password can be used (to match v5.19 and earlier behaviour).

Min POS Swipe Length

Allows the setup of a  minimum POS Swipe length (which can also be used as an entry password).

Miscellaneous

The section contains miscellaneous settings used in the system.

Do you need to use Wine Equalisation Tax?

Wine Equalisation Tax (WET) is a special tax used in Australia by retailers of wine. If you need to use WET, this option should be checked on.

Sales Figures include Tax

If this option is checked on then sales figures will be reported inclusive of tax. If the option is checked off, sales are reported exclusive of tax.

Record Invoice in Accounts

If this option is checked on then when an invoice is accepted, a transaction will automatically be created for the supplier's account.

Always Create New Store Range Records

If this option is checked on, the system will always try to create new Store Range records for locations whenever there is a valid cost and sell. If the option is checked off, the Store Range records are created whenever there is an inventory movement for the item/location. See Products, Supplier Range, Items And Store Range for more details.

Load Item Range Records Immediately

When an item is retrieved in the Items function, the store range records are not automatically retrieved. You have to press a button to tell the system to get them. This is for performance reasons. If you have a lot of locations, this might take a bit of time to retrieve. If this option is checked on, the range records will be retrieved automatically.

Load Item Sales Immediately

When an item is retrieved in the Items function, the sales are not automatically retrieved. You have to press a button to tell the system to get them. This is for performance reasons. If you have a lot of locations, this might take a bit of time to retrieve. If this option is checked on, the sales will be retrieved automatically.

Fashion Items

Check this on if you are in the fashion industry. It is used to alter the behaviour of various functions, for example data entry for purchase orders.

Set Trade Date From Trading Period

If this option is checked on, the trading date for a sale is calculated based on the trading period during which the transaction was made. It is usually checked off.

Prevent Deletion of Completed Clock In Records

If checked, the user will not be able to delete completed Clock In records from the Time Review screen.

Calculate Hours Worked By Minutes

If checked, the hours calculation of Time Review will not take into account the seconds, to provide a more consistent hours calculation.

Allow copy of User Defined Fields

If checked, User Defined Fields are copied in Items and Locations.

Use Trading Date for Exchange Rates

Determines if the Trading Period date should be used when exporting currency rates to the POS. If checked on and the MerchantCentralServer is generating data to send to a Till, the current effective TradingDate (held in TRADINGPERIOD) will be used to lookup the effective currency rate instead of the current system date. If checked off the current system date is used.

Exclude Departments

A comma-delimited list of department codes used on some reports to exclude items that are from those departments. For example, gift certificates/credit notes may not be required on reports.

Venue Type

The Statistics Group code used to identify a venue. Once this is set, the system will know how to identify the venue to which a specific location belongs.

Polling Intervals

This section will allow you to set how often various tasks will poll for information.

Report Check Interval

When a user requests a report, the request is sent to the back end service which will generate the report. The requesting program will poll the back end service periodically to determine if the report has been generated. This option controls how often the requesting program will poll. The value is the number of seconds to wait.

Bad Sales Check (mins)

This controls how often the system will reset bad sales and attempt to process them again. It defaults to 60 minutes.

Search Parameters

This section allows you to control how searches will work in the system.

Must Enter Search Parameters

If this option is checked on, users must enter at least one search parameter on the search screen. This is to prevent users running searches which might potentially contain thousands of records.

Maximum Search Records

This is the maximum number of records that can be returned in the search results. This prevents large amounts of data being transferred across the network if the user runs a search that returns lots of data. If the system does limit the number of records, the user will receive a warning so they know they have not got all the results.

Use Quick Address Lookup

Used to switch on the use of the Quick Address interface. The Quick Address functionality used in Supplier, Customer, Location and POS, allows the user to enter in the post code on a form and have the address populate automatically.

Interface Type

Selection of QAS Rapid or QAS Pro.

Currency Settings

This section allows you to control how currency symbols are used in the system. By default, the system will use settings based on the user's regional settings. However, you can change these settings so everyone gets the same generic settings

Currency Symbol

The symbol to use for currency. If this is set to '*', the system will display currency using the user's currency symbol (as in their regional settings).

Currency Decimal

The number of digits to show after the decimal point. If this is set to '-1', the system will display the number of decimal places indicated by the user's regional settings.

Dollars only format

Allows formatting dollar only prices on labels for example, an entry of $,0 would give a format of $2,345 on the label.

Note: MCS needs stopping and starting again for it to take affect.

Date/Time Settings

This section allows you to control various date/time settings.

Day Start Week

The day of the week that is considered to be the start of the trading week.

Day Starting Hour

The hour of the day (0-23) that is considered the start of the trading day. Any sales made before this hour are considered to be part of the previous trading day.

Base Time UOM

This is the unit of measure used to indicate a measure of time. In the system, this will be defaulted to 'MIN' (minute), which is the base time unit from which other units of measure are made. When items have a time-based unit of measure, the system will charge for the item based on time-range.

Distributed Database Options

The system is designed to be run as a centralised database solution. However, some clients may opt to run the system as a distributed database system using replication. These settings will control how the system works in this situation.

Offset Number

The numbers for things like purchase orders, transaction numbers, and so on need to be unique in each system. This Offset number is added to the numbers in the database. Each database within the system would have a unique Offset number. This ensures that the purchase order numbers, transaction numbers, and so on are unique within the company. The Offset number needs to be large enough so that during the life of the system, the numbers for one database do not overlap with numbers in a different database.

Ticketing

Calculate Rate Of Sale For Tickets

The rate of sale can be a useful number to print on tickets. However, it is a complicated calculation and can impact on performance. If this option is checked on, the system will calculate rate of sale for inclusion on tickets.  

Sell To Be Converted For 2nd Currency

This option is used if the system needs to convert a sell price to a secondary currency for tickets. This option will indicate the sell price which is to be converted.

Show Sell Converted At Secondary Currency

Some clients use multiple currencies for each location. They have a primary currency and a secondary currency. When sell prices are shown on a ticket, the system displays them based on the primary currency. There are five sell prices available for an item and you can place each of the five sell prices on a ticket. Most people never use all five sell prices though. Instead of complicating ticket creation further, you can set the system up so that it will take the Sell 1 price of an item and convert it from the primary currency to the secondary currency. This converted sell price can be saved to Sell 2, Sell 3, Sell 4 or Sell 5 and can then be printed on a ticket using existing sell price fields. Note, the converted sell price is not saved permanently against the item. This is an on-the-fly calculation which is used only for ticketing.

Refresh

 

Till Control

Days Since Last Reload Show Error

The Till Control function shows an error icon for tills that have not had a reload done for a certain number of days. This option allows you to set the number of days. If this is not set, the system will assume three days.

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