Home > System Settings > Screen Shots/Explanations > System Settings - System 2

System Settings - System 2

Figure: Example System Settings Screen

Cost/Sell Price Options

These settings control how costs are used within the system.

Cost To Show For Sells

When a new sell price is added to an item, the system calculates an Expected Cost in order to calculate the margins. By default this cost is the Landed Cost. This option allows you choose from Invoice Cost (does not include freight) or Final Cost (includes freight and any supplier rebates available).

New Sells Calculation Method

This option controls what happens when a new sell record is added to an item. The default option is 'Margins On Costs'. With this option, sell prices are calculated using default margins and rounding rules on the best cost. The other option is 'Default To Previous'. In this case, the system will look for a previous normal sell record for the same location and will use those sell prices as the defaults for the new sell record. If no previous sell can be found, the system will use the margins on best cost. If you are entering a promotional sell, the system will default the sell prices to the previous normal sell prices for the same location.

Use Normal Cost For Normal Sells

By default, this option is checked on. This means that when a Normal sell price is entered, the system gets the best Normal cost, which ignores any deals which may be in place at the time. When a non-Normal sell is entered, the system gets the best overall cost, including any deals.

If you check this option off, the system gets the best cost all the time.

Final Cost includes Service Cost Rebates

There are a variety of rebate types including Service Cost. Some clients like to see Service Cost rebates included in their final cost and others do not. If this option is checked on, the final cost WILL include Service Cost rebates.

Default Deal Type

This is the default deal type that will be used when a new deal is created.

Core Bonus Rebate Type

This is the rebate type that represents a Core Bonus rebate. This allows the rebate claims to specially identify these rebates.

Promo Core Bonus Rebate Type

This is the rebate type that represents a Promotional Core Bonus rebate. This allows the rebate claims to specially identify these rebates.

Propose Sells For Normal Cost Changes Only

By default, this option is checked on meaning the system generally only compares the old normal cost to the new normal cost. However, if you want to propose new sell prices whenever a deal takes effect then you actually want to compare the old current cost to the new current cost so turn this option off.

Always Propose A Sell

Propose a sell every time.

Use Parent and Group Sell Ranging

If the check box is not checked, only the parent hierarchy will be considered, groups will be ignored.

House Pour Price

When a bottle item is copied for house pour, the sell price of the bottle item will be divided by this number to get the sell price of the hour pour item. So if you want the sell price of the hour pour item to be 1/4 of the bottle price, this number would be set to 4. Requires the Allow Duplicate EAN/UPC/PLU Numbers option to be checked on (located within the EAN/UPC/PLU Control section on this tab).

House Pour UOM

The Unit of Measure used for house pour items. When the house pour item is created, its unit of measure and size will be set to this value.

Roll Up Costs for items

When checked, in Trading Statistics all recipe items, ingredient items, set meal items and modifier items will be shown but all costs (Recipe ingredients + setmeals + modifiers) will be added and shown against the main item.

Allow Item to be one or more of recipe, setmeal and kit item

When checked allows the item to be both a recipe and setmeal item.


These options will control how IPN's are created and validated within the system.

Auto Create PLU From IPN

If this option is checked on, the system will automatically create a PLU on a new item so that the PLU is the same number as the IPN.

Auto Create EAN8 From IPN

If this option is checked on, the system will automatically create a new IPN on a new item. The new IPN will be an EAN8 barcode number with a leading 2 and the required check digit. The number is only created if the IPN is less than 999999.

Allow Duplicate EAN/UPC/PLU Numbers

If this option is checked on, the system will allow the same numbers to be entered on more that one item.

Check Valid EAN/UPC

If this option is checked on, the system will make sure that the entered number is a valid EAN or UPC number.

Convert PLU on POS to EAN-8

This option is used in conjunction with the Auto Create EAN8 From IPN option above. If this option is checked on, then any PLU entered at the POS that is 999999 or less, will be automatically converted to an EAN8 number which is then looked up. This stops the system doing a look up directly on the entered PLU number.

Buying Review

These options allow the configuration of the ‘sells’ to be used when applying price changes. See Buying Review for more information.

Sell to be used for calculated Sell

Tells the system which Sell to use when saving changed prices (Sell 1 to 5 can be selected).

Sell to be used for Supplier RRP

Only applies when a supplier file is imported.  An optional field in the supplier file contains the suggested RRP price for an item. The sell to import this price to can be selected here.

Item Import

Default Quantity for Item Import

The default value is 0 – no default used. The entered value must be an integer between 0 and 9999. Used to speed up scanned item imports when importing item details using a keyboard scanner.

Goods Receipt Import Value

Allow user to select import behaviour

When an import is committed to a Goods Receipt, the options given are:Reset and Replace, Replace or Add.

Replace values

The first GR import will reset all received values to zero, then replace with the contents of the import file. Subsequent imports will add values from the import file to the existing values


Default VHHT Counting Unit

To allow selection of the default HHT counting unit - Weight (KKKK.GGGG) or Quantity (up to 8 digits).

VHHT Export Type

Standard or Carton Support. The option Standard means that no carton information will be exported to the VHHT. Note: When a HHT export is performed, carton information will only be exported if ‘Load all items within the system to the handheld’ is NOT checked.

Default Stock Take Type

This field determines the default stock take type used when new stocktakes are created when Stock Take (with Templates) is used.

Converted from CHM to HTML with chm2web Pro 2.85 (unicode)