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Warehouses

Warehouse Supplier

A warehouse is usually a location, just like a store. You have a range of items at that location and you keep track of its stock. However, a warehouse can also be seen as a supplier. Can the warehouse provide the required items? Does the warehouse charge a fee? To support these additional features, you should set up the warehouse as a supplier as well as a location. Set up the location code first. Next, set up a supplier code (to make things easier, use the same code for the location and the supplier). On the supplier screen, set the Warehouse Location on the Advanced tab to the code of the warehouse location. This provides a link between the supplier and the location that the system can use to support these additional features.

Single Or Multiple Warehouses

When you set up an item, you indicate whether it should be transferred from a warehouse or ordered directly from the supplier. This is a simple yes/no option (see Transfer New Stock From Warehouse (No Supplier Orders) option on the Advanced tab of Items. The system then needs to work out the warehouse location from which to transfer the item. If a store gets all the items from the same warehouse, you can simply find the store in the Locations function and set the Warehouse option on the Inventory Options tab to the location code of the warehouse. This provides a simple, direct store-warehouse link. This approach works regardless of whether you have one or more warehouses, provided each store gets all its items from the same warehouse. So Store A and B can get its stock from warehouse Y and Store C can get its stock from warehouse Z. However, if a store can get some items from one warehouse and other items from another, you need to do some further set up. You need to edit the supplier code associated with the warehouse location to tell the system what items the warehouse is able to provide. This is done in the Order Frequency grid on the Ordering tab in Suppliers. When a transfer is required, the system will determine the warehouse that can supply the items for the store.

Warehouse Fees

Even though the warehouse is within your own business, you may want to charge a warehouse fee to stores to show the cost of operating the warehouse. You set up the fees on the warehouse supplier. These fees can either be supplier fees or freight. Transfers between the store and the warehouse are done as a set of Transfer Request/ Transfer Send transactions. When the warehouse updates their Transfer Send transaction, it will add a charge on the cost of the goods being transferred. When the stock is received at the store, the cost of the goods includes the warehouse fee.

Warehouse Cost Of Goods + Warehouse Fee = Store Cost Of Goods

Note: If you use freight, you can not use the $/KG option as the weight is not known in the Transfer Request/Send transactions.

If the stock is lost in transit, the system creates a stock adjustment. This stock adjustment will also include the warehouse charges.

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