Home > Item Management > Items > Concepts > Products, Supplier Range, Items and Store Range > What Is An Item?

What Is An Item?

The basis of any retailing is that you have a set of products to sell to customers. However, the set of products you choose to sell are most likely only a subset of all the products that are available to you. This section defines a number of key words and concepts which are all item related and explain how they relate to the system.

A product is a physical thing that can be sold or stocked. It could be a bottle of wine, a shoe, a television or a keg of beer.

The supplier range is the set of products that are available from all suppliers. It consists of all products regardless of whether they are sold in your store or not. It is equivalent to all the products in the suppliers' price books you already use. The product information includes the name, supplier, order code and cost details. The product information is maintained by entering the data manually or, depending on your supplier, by using an electronic host update. This is simply a computer file which contains the details of new products and cost changes. This can be processed by the system to save you manually entering the details.

An item is a product that is available for sale in your store. It is a subset of the products in the supplier range. Because you have chosen to sell this product, you are asked to specify more details so that the system can make better decisions about how to do things for you. This additional information can include department, category, group, family group, competition and sell prices.

When you enter costs and sells for an item, you generally enter the details for groups of locations (we use the more generic term location rather than store, bar or venue). For example, the cost generally applies to all locations while you might have one sell price for one group of locations and another sell price for another group of locations. (You can enter costs and sells for each individual location, but if you have a lot of locations this will quickly become tedious). For the moment, you simply need to be aware that when you enter a cost or sell for a location group, that it is basically a summary. The system is quite happy to work with this but human beings might become confused when confronted with costs and sells for various combinations of location groups. To make it easy to see what a specific location is buying/selling the item for, the system automatically takes this information and extracts it into detailed information for every location you have. This is called the location, or store, range.

Converted from CHM to HTML with chm2web Pro 2.85 (unicode)